Event Support Specialist

University of North Texas System•Denton, TX

1d•Onsite

About The Position

The University of North Texas System is comprised of the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. It is the only university system based exclusively in the Dallas-Fort Worth region. The system employs over 14,000 individuals, educates more than 49,000 students, and awards nearly 12,000 degrees annually. The UNT System fosters a people-first, values-based culture centered on excellence, curiosity, and innovation, aiming to transform lives and create economic opportunity through education. The department of University Centers and Events (UCE) includes the University Union, Gateway Center, and Coliseum, providing programs, services, and facilities to enhance the educational experience and foster community for students, faculty, staff, alumni, and guests.

Requirements

High school diploma/GED equivalent.
Two years related experience.
Some experience in a lead or supervisory role.
Ability to follow oral and written instructions.
Ability to keep records and complete forms accurately.
Ability to direct and manage the work of others.
Ability to apply mathematical concepts to complete tasks (example: measuring).
Physical ability to perform work involving standing, stooping, operating equipment, and lifting.
Familiar with the campus wide safety guidelines and procedures that may require wearing protective footwear and or support belts.
Knowledge of appropriate safety and security precautions appropriate to work performed.

Nice To Haves

Ability to work with a minimum of supervision.
Ability to establish rapport, maintain and build ongoing positive relationships with college students, campus staff and all visitors to the University Union.
Cooperative spirit in working with peers, supervisors, clients and guests.
Familiarity with event staging and support services.
Familiarity with space management software.
Familiarity with Microsoft Office Suite.

Responsibilities

Oversees part-time staging assistants.
Responsible for setting open lounge spaces, meeting rooms, and large multifunction ballroom spaces.
Performs minor custodial duties as needed.
Utilizes Event Management System and Computer Aided Design software to print daily event reports and event space designs.
Completes all work using safe work habits and methods to prevent injuries.
Uses all equipment properly and in the manner intended and directed.
Ensures assigned equipment is kept in good working order and returned to the proper area when finished with use.
Reports any unsafe act or conditions to supervisor immediately.
Works in harmony with others through active, positive, and courteous interactions.
Effectively conveys appropriate information accurately and rapidly to supervisory personnel, coworkers, and supervised students.
Identifies and solves problems associated with event setups appropriately.
Is flexible in accepting assignments, adjusting work priorities, and adapting to change.
Exhibits conservation, efficiency, and responsibility in the use of university resources.
Conducts annual equipment and furniture inventory for the department.
Responsible for the coordination of event setups both in and around the Union.
Delivery of event equipment to other locations as required.
Demonstrates ability to retain and rehire student workforce for continuous operational success.
Possesses knowledge and demonstrates ability to train new student staff.
Demonstrates ability to schedule student crews in the most cost-effective manner.
Demonstrates ability to address performance issues as they occur, promptly and professionally, within UNT and departmental guidelines.
Manages and supports the areas student employee leadership model.
Quality checks event setups to ensure accuracy.
Responsible for meeting cleaning standards for areas of responsibility.
Executes event setup change requests in a timely and professional manner.