Event Specialist

Careers In Nonprofits•New York City, NY

4d•Hybrid

About The Position

The Event Specialist reports to the organization's leadership team and serves as a key driver behind the success of its fundraising events. In this role, you will lead vendor coordination, support sponsorship cultivation and fulfillment efforts, and oversee event logistics from planning through execution. Working closely with staff, volunteers, board members, honorees, sponsors, and community stakeholders, you will ensure every detail is thoughtfully managed and every event achieves its fundraising and engagement goals. This is a temporary position for 5 to 6 months, with a hybrid work model in New York, NY (Lower Manhattan). The role involves 35 hours per week, with one day in person and the remaining days remote, working either 8:00 AM to 4:00 PM or 9:00 AM to 5:00 PM. The hourly rate is between $28.00 and $32.00.

Requirements

2+ years of experience coordinating and executing fundraising events
Strong attention to detail and excellent organizational skills
Familiarity and comfort working with LGBTQ+ communities
Experience with government, civic engagement, advocacy, or community organizing initiatives in New York is a plus

Responsibilities

Supporting the execution of a high-profile fundraising event by implementing established project plans, timelines, and event logistics
Serving as the primary lead for vendor coordination, managing communications, contracts, deliverables, and event-day needs
Renewing and strengthening relationships with existing event vendors and partners
Supporting sponsorship cultivation and stewardship efforts, including prospect research, outreach coordination, and relationship management
Managing sponsorship fulfillment to ensure all sponsor benefits, recognition opportunities, and deliverables are executed accurately and on time
Collaborating closely with staff, volunteers, board members, honorees, sponsors, and other stakeholders to ensure successful event planning and execution
Tracking project milestones, coordinating event logistics, and ensuring deadlines are met throughout the planning process
Overseeing event-day setup, volunteer coordination, vendor management, and overall event operations
Monitoring sponsorship revenue and fundraising progress toward event goals of $150,000+, with a stretch goal of $200,000
Preparing event materials, sponsorship reports, and other event-related documentation as needed
Providing additional event planning and fundraising support to ensure the overall success of the organization's events