Event Staff (Part-time, As needed)

OAKLAND VENUE MANAGEMENT • Oakland, CA

3m • $20 - $45 • Onsite

About The Position

Oakland Venue Management (OVM) is seeking dependable, service-minded individuals to join their Event Operations & Production team. This part-time, as-needed role supports various aspects of event production, including setup and breakdown, guest services, onsite operations, event coordination, venue management, and audio-visual production. OVM welcomes applicants at different career stages, from entry-level to experienced professionals, and may consider candidates for multiple assignment types based on their qualifications and availability. The ideal candidate thrives in dynamic event environments, is passionate about guest experiences, and possesses a strong work ethic, spatial awareness, and an interest in behind-the-scenes operations.

Requirements

• Reliability, punctuality, attention to detail, teamwork, and willingness to learn are essential.
• At least one year of relevant event, hospitality, venue, or customer service experience with demonstrated communication and problem-solving skills.
• At least two years of event production or venue operations experience, including demonstrated experience leading teams and independently managing events.
• Must demonstrate the ability to independently set up, test, operate, and troubleshoot assigned AV systems during live events.
• Should have relevant equipment familiarity and be able to provide technical support under the direction of a lead technician or engineer.
• Prior experience in event production, stagehand work, warehouse work, or physical logistics is preferred.
• Reliable attendance, punctuality, and follow-through.
• Professional and welcoming communication with clients, guests, vendors, and coworkers.
• Ability to follow instructions, venue procedures, and safety requirements.
• Ability to work independently and collaboratively in a fast-paced event environment.
• Flexibility to work event-based schedules.
• Availability for some evenings, weekends, early mornings, and holidays.
• Ability to travel to assigned venues throughout Oakland and the Bay Area.
• Ability to perform the essential physical duties of the assigned position, with or without reasonable accommodation.
• Ability to remain standing or walking for extended periods when required by an assignment.
• For setup, stagehand, and certain AV assignments, the ability to lift and carry equipment or furnishings weighing up to 50 pounds, with or without reasonable accommodation.

Nice To Haves

• Prior experience in events, warehousing, hospitality, customer service, or physical logistics is helpful but not required.
• Relevant event, hospitality, venue, or customer service experience with demonstrated communication and problem-solving skills.
• Demonstrated experience leading teams and independently managing events.
• Prior experience in event production, stagehand work, warehouse work, or physical logistics is preferred.

Responsibilities

• Support the physical setup, operation, and breakdown of events under the direction of an onsite lead.
• Load, unload, move, and organize event equipment and supplies.
• Set up tables, chairs, signage, barricades, furnishings, and other event materials according to event layouts.
• Assist clients and vendors during load-in and load-out.
• Support guest directions, parking, and traffic flow.
• Maintain venue cleanliness and replenish supplies.
• Assist with waste management and venue upkeep.
• Complete venue resets following the events.
• Return equipment and materials to designated storage areas.
• Follow instructions, venue procedures, and safety requirements.
• Assist with other event operations as assigned.
• Support Event Managers with onsite logistics, guest service, staff coordination, and successful event execution.
• Assist with event timelines and run-of-show.
• Welcome and guide guests, vendors, and clients.
• Monitor access points and help maintain clear guest circulation and emergency exits.
• Respond to routine questions and concerns and escalate issues appropriately.
• Communicate assignments and operational updates to event staff.
• Assist with staff coverage and breaks.
• Conduct cleanliness and venue readiness checks.
• Support opening, event execution, closing, and venue reset.
• Perform Event Staff and Setup responsibilities when needed.
• Lead onsite event operations from setup through closing and serve as a primary onsite contact for clients, vendors, and staff.
• Review event plans, staffing assignments, venue requirements, and timelines.
• Direct staff during setup, event execution, breakdown, and venue reset.
• Coordinate client and vendor access.
• Oversee the event run-of-show.
• Address operational concerns and last-minute changes within assigned authority.
• Follow venue emergency procedures and appropriately escalate incidents.
• Verify completion of closing procedures, venue reset, equipment storage, and building security requirements.
• Complete post-event reports.
• Document incidents, damages, operational concerns, and follow-up needs.
• Provide professional leadership to staff while maintaining excellent client and guest service.
• Provide technical and production support for live events.
• Set up, test, operate, and break down audio and video equipment.
• Support microphones, speakers, displays, presentations, playback systems, and related event technology.
• Troubleshoot technical issues during live events.
• Communicate technical needs and concerns with Event Managers, clients, and production teams.
• Maintain safe cable routes and equipment setups.
• Pack, store, and maintain equipment following events.
• Support production load-in, strike, and load-out.
• Move and position staging, equipment, and production materials.
• Assist with general event setup and breakdown when needed.

Benefits

• Compensation: $20.00–$45.00 per hour, depending on assignment, experience, demonstrated skills, and responsibilities
• Team members may be considered for additional responsibilities and higher-level assignments as they gain experience, complete training, demonstrate strong performance, and develop the required technical or leadership skills.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed