Event Specialist

Fullsight•Farmington Hills, MI

7d•Hybrid

About The Position

The Event Specialist plans, coordinates, and executes a wide range of events and programs, including K-12 Math & Science initiatives, collegiate competitions, social events, tours, golf outings, technical meetings, and conferences. In this role, you will manage vendor relationships, negotiate contracts, and maintain budget controls to ensure every event runs smoothly and cost-effectively. You will also oversee the Section's Scholarship program, partnering with volunteers and committees to develop and deliver meaningful experiences for students and members. This position plays a key part in advancing the organization's mission by creating high-quality events that engage the community and support the next generation of professionals.

Requirements

Bachelor's degree in Business, Communication, Marketing, or a related field; equivalent professional experience will be considered
Demonstrated experience in event planning and coordination
Ability to exercise independent judgment and make sound decisions with minimal supervision
Excellent written and verbal communication skills, with the ability to convey information clearly and professionally
Excellent planning and organizational skills, with a strong attention to detail
Strong proofreading skills to ensure accuracy across all written materials
Proficiency with Microsoft Word, PowerPoint, and Excel
Ability to interact with members and volunteers in a courteous, professional, and proactive manner
Ability to manage multiple projects simultaneously while meeting deadlines
Flexibility to adjust priorities in response to new and changing deadlines
Ability to take initiative and work proactively without waiting for direction
Ability to work both independently and collaboratively as an effective team member
Ability to learn quickly, take ownership of responsibilities, and move projects forward with confidence
Excellent customer service and interpersonal skills, with a commitment to positive stakeholder experiences

Nice To Haves

Experience managing volunteers and leading groups is preferred
Prior experience working with executives or senior leadership is a plus

Responsibilities

Manage all logistical aspects of events and programs, including contract negotiations, pre-planning, on-site execution, and post-event wrap-up, to ensure consistent and successful outcomes
Identify, research, and recommend opportunities to improve event logistics and competition rules, supporting continuous improvement across all programs
Manage changes in event logistics, identify potential issues before they arise, and develop contingency plans to keep events on track
Oversee meeting preparation, supplies ordering, and the packing and shipping of event materials to ensure teams are fully equipped
Coordinate logistics with vendors to confirm that all event requirements are met on time and within scope
Enhance the organization's image and build external media relationships through clear, two-way communication with key stakeholders and media contacts
Independently write articles, web content, e-blasts, media advisories, and other communications materials to promote events and programs
Serve as the communication focal point for all assigned event activities by producing timelines, executing project plans, and resolving problems as they arise
Serve as liaison to the scholarship selection committees and members, facilitating clear communication and smooth collaboration throughout the process
Lead and manage the Scholarship Committee to identify and select scholarship recipients each year
Promote the scholarship program through the Section website, e-blasts, and the online Supercharger publication to maximize visibility and applicant reach
Collect and organize all components of scholarship applications to prepare clear, complete judging documents for committee review
Coordinate meetings with the committee to review and discuss candidates in a structured and timely manner
Manage the distribution of scholarship funds, ensuring accuracy and compliance with program guidelines
Coordinate with scholarship recipients to confirm that funds are directed to the appropriate educational institution