Event Specialist - College of Nursing

Wayne State University•Detroit, MI

1d•Onsite

About The Position

Wayne State University is searching for an experienced Event Specialist - College of Nursing at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Requirements

Bachelor's degree from an accredited college or university in marketing, public relations, business administration or a related field.
Minimum of two years experience planning multifaceted events required.
Proficient with standard office software such as Microsoft Office, especially Word and Excel.
Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective guidelines.
Strong time management skills.
Ability to communicate clearly, concisely and professionally both orally and in writing.
Strong interpersonal skills required.
Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations.

Nice To Haves

Candidates with an equivalent combination of education and experience may be considered.
Prior customer service experience and experience in higher education or a large, complex organization preferred.
Some experience providing functional supervision to support staff preferred.

Responsibilities

Partner with faculty, staff, management, students and volunteers to host events on and off campus supporting and promoting the goals, values and mission of Wayne State University and the assigned School/College/Division.
Plan, develop, coordinate, implement and attend events for assigned units.
Train provide functional supervision to volunteers and staff.
Establish themed targeted events designed to support and reach unit goals.
Manage event development from beginning to end.
Collaborate with clients to define event scope and goals.
Develop full‐scale plans and associated communication documents; plan, schedule and track event timelines, milestones and deliverables; estimate the resources and participants needed to achieve goals; manage changes in event scope, identify potential crises, and devise contingency plans.
Draft and submit budget proposals, monitor expenses against budget and recommend subsequent budget changes where necessary.
May also participate in negotiations with vendors.
Develop and deliver progress reports, proposals, required documentation, and presentations.
Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
Conduct event debriefings with appropriate parties to identify recommendations and opportunities for improvement for subsequent events.
Act as liaison with stakeholders.
Effectively communicate and manage expectations with team members and stakeholders; identify and resolve issues and conflicts as necessary.
May conduct post‐event surveys of participants (typically regarding venue, menu, program content/speakers) and compile event survey feedback for use in continuous improvement of events.
Perform other related duties as assigned.
Plan, organize and coordinate large and small multifaceted events, conferences, education programs and activities which may include student orientation related activities for a School/College/Division.
Develop event plans and budgets; secure resources and oversee events to ensure that established standards and expectations are met.