Freelance In-Person Event Specialist - Brookhaven, NY

Visit.org•Brookhaven, NY

38d•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Brookhaven, NY to help manage the logistics of an upcoming in-person event. The ideal candidate will be based in Brookhaven, NY, and possess corporate event experience, an entrepreneurial spirit, a strong passion for Visit.org's mission, and the energy and discipline to thrive in a start-up tech environment. Visit.org is a women-led Certified B Corporation that designs and delivers comprehensive volunteering programs for global companies, partnering with vetted nonprofit organizations to address real community needs in over 100 countries. Trusted by major companies, Visit.org supports lean CSR teams in running impactful volunteering initiatives.

Requirements

Fluency in English and strong communication skills.
Based in Brookhaven, NY.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously improving content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and solutions-mindedness in ambiguous situations.
Quick thinking and ability to problem-solve on the fly.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing excellent customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness and eagerness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for our mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Be the on-site, hands-on event coordinator for fun, engaging, team-building, social impact activities, experiences, and events.
Participate in virtual planning meetings with corporate partners, nonprofit partners, Visit.org event hosts, and Visit.org event coordinators.
Take ownership of in-person events: set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure a high-quality customer experience.
Serve as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, additional staff, and corporate partners.
Manage the check-in process for in-person events, providing a warm and friendly welcome.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary for informed decision-making or assistance.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Assist with breakdown after the event, including cleaning the site and repackaging and shipping materials.
Pack supplies and add shipping labels, which may involve loading boxes.