Freelance Event Specialist - Tampa, FL

Visit.org•Tampa, FL

3d•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Tampa, FL to help manage the logistics of upcoming in-person events. The ideal candidate will be based in Tampa, FL, and possess corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the energy and discipline to thrive in a start-up tech environment. Visit.org connects companies with thousands of curated social impact team experiences, led by and benefiting local nonprofits. We offer HR, CSR, and Meetings & Events leaders scalable, culturally appropriate content for purpose-driven employee and client engagement, with clients such as Colgate, Paramount, Visa, Ancestry, and Tommy Bahama.

Requirements

Fluency in English and strong communication skills.
Based in Tampa, FL.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
Quick thinker capable of on-the-fly problem-solving.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing excellent customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willing and eager to travel to various areas of the local region.
Super strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for Visit.org's mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Be the on-site, hands-on coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
Join virtual planning meetings ahead of each event with all parties involved (corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.).
Take ownership and responsibility of in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure a high-quality customer experience.
Act as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the onsite team, including the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage the check-in process for in-person events, providing a warm and friendly welcome to guests.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary for informed decision-making or assistance.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Oversee breakdown after the event, assisting with site cleanup and repacking/shipping all materials back to the distribution center.
Pack supplies and add shipping labels, which may include loading boxes.