Freelance Event Specialist- Miami, FL

Visit.org•Miami, FL

3d•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist to help manage the logistics of upcoming in-person events. The ideal candidate will be based in Miami, FL, and possess corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the drive to contribute in a start-up tech environment. Visit.org connects companies with curated social impact team experiences led by local nonprofits, offering scalable content for purpose-driven employee and client engagement. Notable customers include Colgate, Paramount, Visa, Ancestry, and Tommy Bahama.

Requirements

Fluency in English and strong communication skills.
Based in Miami, FL.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously improving content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and solutions-mindedness in ambiguous situations.
Quick thinker capable of on-the-fly problem-solving.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness and eagerness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to wear many hats and take on varied tasks and projects.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for Visit.org's mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Coordinate event details, ship event materials, and arrange staffing.
Serve as the on-site Event Coordinator for team-building, social impact activities, experiences, and events.
Participate in virtual planning meetings with corporate partners, nonprofit partners, Visit.org hosts, and coordinators.
Take ownership of in-person events: on-site setup, team alignment, tear-down, site cleanup, problem-solving, and ensuring a high-quality customer experience.
Act as the Visit.org representative, leader, and problem solver at events.
Align roles and responsibilities with the on-site team, including event hosts, nonprofit organizations, venues, additional staff, and corporate partners.
Manage the check-in process, providing a warm welcome to guests.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team for informed decision-making or assistance.
Provide consistent updates, photos, and videos to the Events Team throughout the event.
Oversee breakdown after the event, including site cleanup and repackaging/shipping materials.
Pack supplies and affix shipping labels, potentially involving box loading.