Freelance In-Person Event Specialist - Brookhaven, NY

Visit.org•Brookhaven, NY

13d•Onsite

About The Position

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Brookhaven, NY to help manage the logistics of upcoming in-person events. The ideal candidate will be based in Brookhaven, NY, possess corporate event experience, an entrepreneurial spirit, a passion for Visit.org's mission, and the energy and discipline to thrive in a start-up tech environment. Visit.org is a women-led Certified B Corporation that designs and delivers volunteering programs for global companies, partnering with vetted nonprofits to address community needs in over 100 countries. They are trusted by companies like Amazon, Colgate, Paramount, and Cisco, acting as an extension of CSR teams to run impactful volunteering programs.

Requirements

Fluency in English and strong communication skills.
Based in Brookhaven, NY.
Schedule flexibility with availability to work on a contract per-event basis, as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.
Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
Quick thinker, able to problem-solve on the fly.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willing and eager to travel to various areas of the local region.
Super strong interpersonal and customer service skills, especially in fast-paced situations.
Comfort being present and interacting with large crowds.

Nice To Haves

Corporate event experience.
Entrepreneurial spirit.
Extreme passion for Visit.org's mission.
Energy and discipline to be a builder in a start-up tech environment.

Responsibilities

Be the day-of, hands-on representative at in-person events.
Serve as the onsite Event Coordinator for team-building, social impact activities, experiences, and events.
Participate in virtual planning meetings with corporate partners, nonprofit partners, and Visit.org teams.
Take ownership of in-person events: on-site setup, alignment with the on-site team, tear-down, site cleaning, problem-solving, and ensuring a high-quality customer experience.
Act as the Visit.org representative, leader, and problem-solver at events.
Align roles and responsibilities with the onsite team, including event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage the check-in process, providing a warm and friendly welcome to guests.
Problem-solve issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when necessary.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Assist with breakdown after the event, including cleaning the site and repacking/shipping materials.