Event Specialist, Marketing

Formlabs•Somerville, MA

11h•Onsite

About The Position

Formlabs is a company that builds 3D printing technology, empowering innovation across various industries. They are seeking an Event Specialist to support their North America Events Managers. This role involves hands-on involvement in all aspects of trade shows and events, from planning to execution and wrap-up. The Event Specialist will be responsible for managing event details such as ordering collateral, preparing displays, coordinating logistics, and supporting marketing campaigns. It is a fast-paced and high-visibility position within the marketing team.

Requirements

1–3 years of experience in events, marketing, or logistics coordination - through professional experience, internships, academic projects, or other hands-on involvement
Strong organizational and project management skills; comfortable managing multiple timelines and shifting priorities
Familiarity with event marketing fundamentals (campaigns, collateral, brand guidelines) and/or event logistics (freight, vendors, booth operations)
A proactive communicator who works well cross-functionally with Sales, Marketing, Design, and Logistics
A detail-oriented, get-it-done attitude, with comfort working independently on defined projects and asking for guidance on new or ambiguous problems
Comfortable traveling ~25% of the time

Nice To Haves

Experience creating or supporting event marketing content (email, social, presentations)
Background in B2B tech or manufacturing
Familiarity with international shipping, customs paperwork, or exhibit house coordination

Responsibilities

Act as the right hand to the Marketing Managers, Events (NA), involved in the planning and execution of every trade show and company event on the North America calendar
Order and manage printed collateral (leaflets, brochures, signage), ensuring materials are on-brand, accurate, and delivered on time
Prepare, track, and pack display parts, demo units, and product samples for each show, making sure the right materials are ready to ship
Order and manage booth consumables and supplies (e.g., cleaning and setup supplies, packaging, printer/label materials) needed for smooth onsite execution
Track and maintain inventory of event materials, including demo units, signage, swag, 3D-printed demo parts, and booth hardware
Coordinate with recurring vendors and shipping/freight partners to ensure materials arrive on time and within budget
Maintain internal tools such as shipping calendars, logistics trackers, and asset management systems
Support post-show wrap-up: processing returns, documenting damage, and assisting with invoice reconciliation
Support execution of pre- and post-event marketing campaigns (email, social, promotional materials) in partnership with the Marketing Manager, Events
Help prepare internal enablement materials for booth staff, such as demo scripts, presentation decks, and talking points
Support onsite booth staffing coordination and scheduling
Assist with gathering event performance data (leads, attendance, engagement) and compiling post-event reports
Coordinate with the design team to ensure booth assets, signage, and collateral are on-brand and print-ready
Serve as onsite support at events, helping represent Formlabs to customers, partners, and prospects