Event Setup and Moving Services Assistant

Union College • Schenectady, NY

6d • Onsite

About The Position

Executes the setup and breakdown of campus events according to event requirements. Handles the pickup and delivery of furniture and various materials throughout campus as requested. This is a regular full-time, non-exempt position with a work week of Monday – Friday, 40 hours per week, 52 weeks per year. Weekend availability is required as needed, and hours may vary to meet event needs, including evenings and weekends.

Requirements

• High school diploma or equivalent, plus one year of experience in moving all types of furniture, equipment, books, boxes, etc.
• Competency in understanding event details and conceptualizing best layout with minimal obstacles and efficient use of staff.
• Available to work evenings, weekends, and/or split shifts to accommodate special staffing needs for events.
• Knowledge of New York State fire code regulations and other compliance requirements.
• Must have knowledge of safe working habits/lifting techniques and an attention to detail of moving practices.
• Ability to lift heavy items often in excess of 100 lbs., utilize team lift techniques stand, bend and stoop for extended periods of time.
• Ability to move between buildings.
• Valid New York State Driver’s License.
• Computer, iPad, and other portable device skills required.
• The ability to foster and enhance a thriving, culturally diverse, and inclusive learning community, while promoting a sense of belonging among students, alumni, faculty, and staff colleagues.
• Able to anticipate, deliver on, and exceed the expectations of constituencies served e.g., students, faculty, alumni, supervisors, and colleagues, etc.

Nice To Haves

• An associate's degree in a related field of study may be substituted for work experience.
• Applicants with experience in the following industries - including, but not limited to education, hospitality, theater, production, transportation, or warehousing are encouraged to apply.

Responsibilities

• Review daily event setup orders and prepare equipment and furniture for delivery and setup.
• Adhere to planned timelines for setting up and breaking down events.
• Set up and tear down tables, chairs, stages, and other event furnishings.
• Move furniture in and out of offices and residence halls, often lifting over 100 lbs with team lift techniques and proper equipment.
• Maintain inventory and organization of event storage areas in collaboration with Warehouse Supervisor.
• Use mobile devices and assigned applications to track setup assignments and work orders.
• Inspect event spaces before and after setups.
• Perform equipment repairs or report broken equipment through the Facilities work order system.
• Notify the Director of Special Events, Conferences, & Support Services of any damage to college property, as well as any safety and/or security concerns.
• May occasionally assist in supervising a crew of work study and temporary staff during event setup and breakdown, and help train them in safety procedures.
• Participate in the snow removal process throughout campus.
• Assist with crowd control for large scale events.

Benefits

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Employee Scholarships toward Certifications, Seminars, Training and Professional Development
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED