Event Services Manager

Legends Global•Albany, NY

2d•Onsite

About The Position

This position acts as a liaison with incoming event promoters and tenants for various types of events at the MVP Arena. This person will coordinate their efforts with the various departments to address the needs of promoters and visitors and tenants. Assists in some operational administrative duties.

Requirements

Excellent communication, interpersonal and organizational skills and ability to effectively handle and prioritize multiple tasks
Proficient with Microsoft Office
Strong ability to adapt to changes
Must be able to work independently and as part of a team while always maintaining a high standard, positive attitude, and professional appearance

Nice To Haves

Degree in Business, Event Management, Public Facility Management, or related field preferred
2-3 years of experience in event management, public relations, promotions or related experience preferred

Responsibilities

Advance shows with promoter and tour event personnel.
Use event/tour advance and event/tour rider (if provided) information to ascertain that event lessee requirements for physical set-up, staffing, ticketing, pyrotechnics, etc. are communicated.
Procure all rental items needed for the event based off advance/rider information.
Be available on event nights as event or schedule demands.
Act as “point-person” for outside promoters, while adhering to appropriate internal policies and procedures.
Work with operations, contractors and concessionaires to ensure requirements are met.
Ensure that all necessary documentation is submitted for settlement.
Provide lessee with updates and changes to cost estimates.
Creates monthly event calendar with EOD assignments.
Prepare Event Data Sheets for all events.
Maintain and organize event files.
Various desk duties and all other responsibilities as assigned.
Ability to direct Operations staff in order to complete the assigned tasks.
Manage show runner staff.