Event Scheduling Coordinator

Protech Staffing Solutions•Willoughby, OH

3d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Event Scheduling Coordinator to join our team. This individual will play a key role in ensuring all catered events and private functions are properly staffed and executed. The ideal candidate enjoys working in a fast-paced environment, has excellent communication skills, and thrives on organization and problem-solving.

Requirements

Previous scheduling, administrative, hospitality, restaurant, or event planning experience preferred.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to multitask and prioritize in a fast-paced environment.
Proficient with Microsoft Office and scheduling software.
Ability to work independently while collaborating with multiple departments.
Professional, dependable, and customer-service oriented.
Strong attention to detail.
Excellent problem-solving skills.
Ability to remain calm under pressure and adjust to last-minute changes.
Positive attitude and team-first mentality.
Reliable attendance and strong work ethic.

Responsibilities

Schedule all front-of-house, kitchen, bartending, and event staff for catered events and private functions.
Ensure every event is adequately staffed based on guest count, event type, and service requirements.
Communicate schedules, shift changes, and event details to employees in a timely manner.
Coordinate with management to identify staffing needs and resolve scheduling conflicts.
Maintain an accurate staffing calendar and update schedules as changes occur.
Confirm employee availability and fill open shifts when needed.
Work closely with the catering and event planning team to ensure all staffing aligns with event timelines.
Assist with onboarding new employees into the scheduling system.
Track employee attendance and report staffing issues to management.
Provide administrative support, including filing, answering phones, and assisting with event documentation as needed.
Help maintain a positive working environment by fostering clear communication with all team members.