Event Program Manager

LifeWave Careers • Draper, UT

5d • Onsite

About The Position

We are seeking a highly organized and strategic Event Program Manager to lead the project management, planning, and operational execution of corporate events that support Brand Partner engagement, leadership development, recognition programs, and business growth initiatives. This role is responsible for developing and managing detailed project plans, coordinating cross-functional deliverables, and ensuring seamless execution of large-scale conferences, incentive trips, leadership events, and virtual experiences. The ideal candidate is an experienced project manager with a strong background in event operations, timeline management, stakeholder coordination, and process execution within a fast-paced, high-volume environment.

Requirements

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Business, or related field preferred
• 5+ years of experience in event project management, corporate events, program management, or operations
• Strong experience building and managing detailed project plans and timelines
• Experience leading cross-functional initiatives in deadline-driven environments
• Experience with event management platforms such as Cvent, InEvent, or Rain Focus preferred
• Strong experience building and managing detailed project plans and timelines
• Proven ability to manage multiple complex projects simultaneously
• Proficiency in project management tools such as Asana, Monday.com, Smartsheet, Airtable, Trello, or Microsoft Project
• Ability to interact with internal and external stakeholders, high emotional intelligence, confident and concise communication
• Proficiency in Outlook, Excel, Work, and PowerPoint

Nice To Haves

• Domestic and international travel up to 25%

Responsibilities

• Lead project management for corporate events from concept through execution and post-event evaluation
• Develop and maintain comprehensive event project plans, timelines, workback schedules, and task tracking systems
• Define project milestones, dependencies, ownership, and deliverables across all event workstreams
• Manage multiple concurrent event projects while ensuring deadlines and business objectives are met
• Facilitate recurring project meetings, status updates, and cross-functional planning sessions
• Identify project risks, operational gaps, and resource constraints while implementing proactive solutions
• Create and maintain standardized event planning processes, templates, and documentation
• Serve as the central point of coordination between internal departments including sales, marketing, communications, compliance, training, operations, creative, and executive leadership
• Ensure alignment of event deliverables, messaging, timelines, and approvals across teams
• Track action items and hold stakeholders accountable for project deadlines and deliverables
• Coordinate executive presentations, recognition programs, and agenda management
• Manage vendor relationships, contracts, timelines, and deliverables
• Track event budgets, forecasts, invoices, and reconciliation processes
• Support sourcing and coordination of venues, agencies, production companies, and travel partners
• Monitor project scope and expenses to ensure alignment with budget expectations
• Maintain detailed project documentation, event calendars, status reports, and post-event recaps
• Analyze event performance, attendee feedback, and operational outcomes to identify improvement opportunities
• Develop scalable systems and best practices to improve planning efficiency and execution consistency
• Support leadership reporting with project updates, timelines, and key metrics

Benefits

• LifeWave will operate as an in-office organization, and all employees are required to work onsite in alignment with corporate policy.
• LifeWave is committed to creating an inclusive workplace that values diversity and promotes equal opportunities for all.
• We embrace the principles of the Americans with Disabilities Act (ADA) and strive to provide reasonable accommodations to qualified individuals with disabilities.
• In our pursuit of building a diverse and talented team, we encourage candidates of all abilities to apply for positions at LifeWave.
• If you require accommodation during the application or interview process, please inform our HR department, and we will work with you to ensure your needs are met.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level