Event Production Coordinator, Fair & Expo.

Deschutes County Human Resources • Bend, OR

9d

About The Position

The Event Production Coordinator coordinates operational planning, setup, implementation, and closeout for assigned Deschutes County Fair & Expo events and County Fair activities. The role works closely with Sales, Service, and Maintenance/Operations staff, as well as clients, contractors, and vendors, to deliver events in accordance with contractual obligations, facility requirements, and County policies and procedures.

The position coordinates event layouts and equipment, reviews operational requirements with clients and the Fair Association Operations Director, and works with service providers and event contacts to communicate schedules, site needs, and operational concerns. It also coordinates logistics and daily workflows for temporary personnel, volunteers, and contractors during events and County Fair operations; supports event walkthroughs and closeouts; maintains event records; and provides tours and customer service or sales support as assigned.

The role requires knowledge or experience in event production logistics, fair and facility operations, and service-provider coordination, along with the ability to identify and resolve operational issues, adapt to changing requirements, coordinate event operations, and provide courteous customer service. Compensation is $40.1010 to $53.7390 per hour. The position is available immediately. A valid Oregon driver's license must be held or obtainable within 30 days of hire. Employment is contingent on satisfactory pre-employment criminal history, driving history, and controlled-substances screening.

Requirements

• Associate degree in Business Administration, Event Management, or a closely related field, and one year of experience in the fair, entertainment, or exposition industry; or an equivalent combination of training, education, and experience providing the required skills and knowledge.
• Knowledge of or experience with event production logistics, including site layouts, event equipment, technical requirements, and service-provider coordination.
• Knowledge of County Fair operations and facility limits and capabilities.
• Knowledge of principles and practices of event, fair, and facility operations.
• Ability to identify operational issues and coordinate timely, practical resolution.
• Ability to prioritize work, exercise sound judgment, and adjust to changing event requirements.
• Ability to coordinate County Fair operations and events.
• Ability to deal tactfully and courteously with customers and provide effective, friendly customer service.
• Possession of, or ability to obtain, a valid Oregon driver's license within 30 days of hire.
• Satisfactory completion of pre-employment criminal history, driving history, and controlled-substances screening is required for a formal offer.

Nice To Haves

• Experience coordinating Fair/Expo events and activities.

Responsibilities

• Coordinate setup requirements for standard events and large-scale productions, including layouts, furniture, signage, staging, audiovisual equipment, movable walls, utility grids, bleachers, banners, entertainment stages, and portable assets.
• Review event requirements with clients and the Fair Association Operations Director; establish event contacts, site access needs, facility responsibilities, and event-day procedures.
• Coordinate food and beverage obligations with designated in-house or external service providers.
• Coordinate with caterers, security personnel, vendors, technical providers, and other event contacts on event details, schedules, site requirements, and operational concerns.
• Coordinate logistics, site assignments, and daily workflows for temporary personnel, volunteers, and external contractors during events and County Fair operations.
• Conduct or coordinate pre-event and post-event walkthroughs; identify, document, and communicate facility-use issues, damage, safety concerns, and event-related needs; recommend process improvements as applicable.
• Coordinate post-event closeout, including site reset, removal of event materials and equipment, and confirmation that the facility or event area is secured.
• Maintain event-related records, schedules, diagrams, service-provider information, incident documentation, reports, and other operational information.
• Provide tours and support customer service or sales-related activities as assigned.

Benefits

• Medical, prescription, dental, and vision coverage at a stated monthly cost of $100 for employee-only coverage or $121 for employee plus dependents.
• On-site clinic, pharmacy, and wellness and wellbeing services.
• Life insurance.
• Retirement through PERS.
• Paid time off, starting at 14–18 hours per month (pro-rated for part-time).
• Holidays.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree