Event Producer

Sun Life • Waterloo, ON

7d • $60,000 - $97,000 • Hybrid

About The Position

The Event Producer manages a diverse range of in-person, virtual, and hybrid events, ensuring alignment with corporate objectives and high-quality standards. This role takes a lead in producing signature events, collaborating with stakeholders, team members, and vendors to deliver exceptional event logistics and program components. Working closely with Production, AV Services, and Multimedia teams, the Event Producer contributes to Sun Life’s goals through effective event delivery. The Events and Experiences team supports business partners with event management, production, AV, and multimedia services for a robust portfolio. Reporting to the Manager, Event Producing, the Event Producer is a key member of the Events &Experiences team.

Requirements

• 5+ years of advanced expertise in an event environment, producing exceptional experiences for online and in-person corporate audiences
• Strong passion for developing creative, engaging, and memorable experiences, with a keen awareness of the latest industry trends and techniques
• You’re a well-accomplished event professional, with an inspiring track record of using a wide range of media, platforms and venues, regularly working in close collaboration with production, technical and multimedia teams
• Successfully managing teams to deliver high-quality work and fostering a motivating environment
• Expertise in tracking expenses, managing budgets, and ensuring efficient reconciliation, consistently identifying opportunities for savings
• Exceptional ability to build and maintain strong relationships with stakeholders, vendors, and team members, negotiating and resolving issues effectively

Nice To Haves

• Advanced technological abilities and expertise in the MS Office Suite – Excel (experience with pivot tables and V-look ups), Word, PowerPoint
• Certified Meeting Professional (CMP) designation is an asset
• Knowledge of Cvent and Cvent mobile app is an asset
• Deep knowledge of industry-related contracts and terminology (e.g. platforms, venues, speakers, vendors, etc.)
• Involvement in industry-related associations
• French Bilingualism is an asset

Responsibilities

• Oversee all aspects of event management for conferences, meetings, town halls, receptions, and incentive travel, including itinerary planning, show flows, rehearsals, entertainment, attendee platform management, budgets, contracts, registration, communications, translation, travel, gifting, food and beverage, staffing, safety planning, and post-event reporting
• Lead the planning and execution of complex events, both online and onsite, directing teams and talent for seamless delivery and collaborating with the production team for show calling and floor management
• Advise business partners on agendas to engage attendees, recommend external speakers and creative talent, and incorporate innovative audience interactions for memorable experiences
• Manage and contract event vendors according to Sun Life guidelines, research and recommend new partners, and oversee vendor relationships
• Administer event expenses and billing, identify cost-saving opportunities, and ensure proper processing and reporting of payments, purchase orders, and chargebacks

Benefits

• Hybrid work environment
• 15 vacation days
• A friendly, collaborative, and inclusive culture
• Flexible Benefits from the day you join to meet the needs of you and your family
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed