Event Planning Specialist

AmTrust Financial Services•New York, NY

5d•$64,400 - $80,000•Hybrid

About The Position

The Event Planning Specialist drives the planning, coordination, and execution of high‑quality internal and external events that elevate AmTrust’s brand, employee engagement, and partner experience. This role oversees end‑to‑end event operations, collaborates with cross‑functional teams, and delivers seamless in‑person and virtual programs that reflect AmTrust’s mission, values, and standards. This position will be hybrid out of one of our AmTrust offices.

Requirements

5+ years of experience in event planning, meetings management, or hospitality
Strong proficiency in Microsoft Excel, Word, and PowerPoint
Proven ability to manage budgets, coordinate vendors, and orchestrate complex logistics
Exceptional organizational, problem‑solving, and multi‑tasking abilities
Professional presence with the ability to communicate and present effectively to senior leaders
Demonstrated ability to perform calmly and adapt quickly in fast‑paced, high‑pressure environments

Nice To Haves

Bachelor’s degree in communications, Hospitality, Marketing, Public Relations, or related field
Experience with financial planning, budgeting, and marketing support
Familiarity with event technology platforms, virtual meeting tools, and professional systems (e.g., Cvent, Copilot, SurveyMonkey, Qualtrics, Ironclad, Concur, Oracle)

Responsibilities

Design, coordinate, and execute internal and external events, including face‑to‑face, hybrid, and virtual programs
Administer registration systems, event apps, surveys, signage, and on‑site logistics
Source and secure venues, negotiate contracts, and manage food & beverage, transportation, and production requirements
Develop and oversee event budgets, ensuring accurate tracking and reconciliation
Direct vendor relationships, review and negotiate contracts, and manage accounts payable
Monitor and enforce cost‑control practices and company financial policies
Partner with internal teams, executives, and external vendors to align event objectives, timelines, and expectations
Advise stakeholders throughout the event lifecycle to ensure professional, high‑quality attendee experience
Guide, train, and support the Producer and/or Coordinator for Meetings and Events
Champion best practices and contribute to continuous improvement efforts across the department
Stay current with hospitality trends, venues, emerging technologies, and industry best practices
Introduce and apply innovative ideas to enhance program effectiveness and attendee engagement