Event Planning Manager

CoralTree Hospitality • Cle Elum, WA

4d • Onsite

About The Position

As an Event Planning Manager, you'll work to create unforgettable event experiences for our clients. In this guest-facing role, you'll work closely with group sales, banquets, and the events team, to coordinate the details of each assigned client event - ensuring that each runs smoothly and exceeds the client's expectations.

Requirements

• Exceptional communication skills
• Minimum 1-2 years of previous event planning experience
• Availability to work evenings, weekends, and holidays as needed to properly support assigned events
• Proven ability to function in high impact customer situations
• Ability to work with computer programs such as Word & Excel, experience with envision a plus
• Ability to communicate effectively verbally in person, in writing and over the phone
• Ability to document customer arrangements in a timely fashion with extreme accuracy
• Must possess valid food handlers permits
• Must maintain clean, neat appearance and be organized

Nice To Haves

• Previous hospitality & resort experience preferred

Responsibilities

• Meet all established service standards
• Plan contracted future group events with clients
• Follow up on sales leads to attract and contract new event business
• Proactively call potential clients to generate new business leads
• Confirm details in person, via phone and written correspondence to clients in a timely manner
• Compile this information for distribution to clients and to Inn departments according to distribution guidelines
• Ensure that contract arrangements are being adhered to by both the Inn and by our clients
• Coordinate the ordering and correct billing of special rental equipment needed for events
• Coordinate all ordering and stocking of props and décor needed for events
• Ensure that appropriate deposits are in place prior to events’ realization
• Follow directions from supervisor
• Ensure high quality of menus sold and planned
• Complete daily paperwork in an accurate and timely manner
• Ensure compliance with all applicable safety and Health Department requirements
• Comply with all Company policies, procedures, and safety regulations
• Actively solicit and prospect for catering opportunities to meet or exceed monthly catering quotas
• Other duties as assigned

Benefits

• Paid Time Off
• group medical, dental, and vision insurance
• Paid Sick Time
• Employee Assistance Program, which offers team members free access to mental health and counselling services
• 401K plan with a company match
• team member rates at hotels around the world
• Free Golf
• Team Member discounts on services at the Glade Spring Spa
• 50% off at all Suncadia operated Food & Beverage outlets
• Retail discounts at the Spa, Pro Shops, Source Mercantile, and Health Clubs
• Discounts on rental cars, tickets, electronics, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed