Event Planning Manager
About The Position
As an Event Planning Manager, you will work to create unforgettable event experiences for our clients. In this guest-facing role, you will work closely with group sales, banquets, and the events team to coordinate the details of each assigned client event, ensuring that each runs smoothly and exceeds the client's expectations. At Suncadia, we’re inspired year-round by the natural beauty and welcoming spirit of the Cascades. Every season calls for a team of engaged, attentive ambassadors who create meaningful experiences that spark connection, adventure, and a true sense of belonging for our residents, guests, and community. If you’re ready for a role where every day offers something new and rewarding, this is your place. Find your nature with us and who knows, you may just discover a home for your career.
Requirements
- Exceptional communication skills
- Minimum 1-2 years of previous event planning experience
- Availability to work evenings, weekends, and holidays as needed to properly support assigned events
- Proven ability to function in high impact customer situations
- Ability to work with computer programs such as Word & Excel, experience with envision a plus
- Ability to communicate effectively verbally in person, in writing and over the phone
- Ability to document customer arrangements in a timely fashion with extreme accuracy
- Must possess valid food handlers permits
- Must maintain clean, neat appearance and be organized
Nice To Haves
- Previous hospitality & resort experience preferred
Responsibilities
- Meet all established service standards
- Plan contracted future group events with clients
- Follow up on sales leads to attract and contract new event business
- Proactively call potential clients to generate new business leads
- Confirm details in person, via phone and written correspondence to clients in a timely manner
- Compile this information for distribution to clients and to Inn departments according to distribution guidelines
- Ensure that contract arrangements are being adhered to by both the Inn and by our clients
- Coordinate the ordering and correct billing of special rental equipment needed for events
- Coordinate all ordering and stocking of props and décor needed for events
- Ensure that appropriate deposits are in place prior to events’ realization
- Follow directions from supervisor
- Ensure high quality of menus sold and planned
- Complete daily paperwork in an accurate and timely manner
- Ensure compliance with all applicable safety and Health Department requirements
- Comply with all Company policies, procedures, and safety regulations
- Actively solicit and prospect for catering opportunities to meet or exceed monthly catering quotas
- Other duties as assigned
Benefits
- Paid Time Off
- group medical, dental, and vision insurance
- Paid Sick Time
- Employee Assistance Program, which offers team members free access to mental health and counselling services
- 401K plan with a company match
- Team member rates at hotels around the world
- Free Golf
- Team Member discounts on services at the Glade Spring Spa
- 50% off at all Suncadia operated Food & Beverage outlets
- Retail discounts at the Spa, Pro Shops, Source Mercantile, and Health Clubs
- Discounts on rental cars, tickets, electronics, and more!
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
