Event Planning & Experiences Manager

Medica•Madison, WI

1d•$78,700 - $134,900•Hybrid

About The Position

The Event Planning & Experiences Manager leads the strategy, planning, and execution of complex internal and external events that bring Medica's brand, culture, and mission to life. This enterprise event resource partners across functions and with senior leaders to translate business objectives into engaging experiences for employees, customers, partners, and community stakeholders. The role establishes consistent event practices and provides functional leadership without direct supervisory responsibility. Other duties may be assigned. The position is an office role requiring onsite work an average of three days per week. Candidates may be located near Medica's offices in Minnetonka, Minnesota, or Madison, Wisconsin. The full salary grade is $78,700–$134,900, with a typical hiring range of $78,700–$118,020 annually; placement depends on factors including education, experience, certifications, scope and responsibility, internal equity, and market data. Medica does not offer work visa sponsorship, and candidates must be legally authorized to work in the United States at the time of application.

Requirements

Bachelor's degree in Communications, Marketing, Public Relations, Event Management, Business Administration, or a related field, or an equivalent combination of education and professional background.
At least 7 years of progressively responsible corporate event planning experience, including planning, coordinating, executing, and conducting post-event evaluations for meetings and conferences; stakeholder and community events; marketing and brand events; customer and business development events; employee and culture events; and executive and leadership events.
Proven ability to lead complex, high-visibility events from strategy through execution, including budget management, vendor negotiations, logistics, and risk mitigation.
Demonstrated success partnering with senior leaders and cross-functional teams to align event outcomes with business objectives and organizational priorities.
Strong project management, communication, and consulting skills, including the ability to influence decisions, manage competing priorities, and drive results without direct authority.
Must be legally authorized to work in the United States at the time of application; work visa sponsorship is not offered.

Nice To Haves

At least 10 years supporting corporate, healthcare, customer, employee, executive, community, or stakeholder events in a complex organizational environment.
Ability to translate organizational brand, mission, and strategic goals into engaging event and experience strategies.
Experience establishing event standards, governance, tools, processes, and measurement practices that improve enterprise-wide consistency, efficiency, and impact.
Knowledge of event technology platforms, attendee engagement tools, virtual and hybrid event solutions, and event performance reporting.
Professional certification such as Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), Project Management Professional (PMP), or a similar credential.

Responsibilities

Lead strategy, planning, and execution for complex, high-visibility internal and external events, including employee experiences, leadership meetings, community events, stakeholder gatherings, conferences, and receptions.
Develop comprehensive event plans covering objectives, audiences, concepts, timelines, budgets, venues, vendors, production, programming, registration, accessibility, technology, logistics, contingency planning, and onsite execution.
Manage multiple events and priorities while maintaining quality and attention to detail.
Translate Medica's mission, values, and enterprise narrative into distinctive event experiences.
Partner with Communications and Marketing on messaging, visual identity, presentations, invitations, signage, storytelling, digital experiences, and follow-up.
Advise senior leaders on event objectives, programming, run-of-show plans, and high-visibility execution.
Coordinate with Communications, Marketing, Human Resources, Sales, Public Affairs, community partners, and business leaders to align audiences, channels, and stakeholder needs.
Negotiate with and manage venues and vendors, develop and manage event budgets, and maintain a reliable network of event resources.
Establish repeatable event standards, tools, and processes; define success measures; gather feedback; and track enterprise event activity to improve coordination, consistency, efficiency, and impact.
Incorporate community engagement, volunteerism, nonprofit partnerships, and corporate social responsibility opportunities when aligned with event objectives.
Provide event expertise, work direction, guidance, and clarification on priorities, expectations, and standards without direct supervisory responsibility.
Apply subject-matter expertise to support decisions, resolve issues, and anticipate risks.
Coordinate work and communication across partners to manage dependencies and timelines.
Review event plans and outputs for quality, consistency, accessibility, and alignment with established practices.
Communicate status, risks, outcomes, and insights to leaders and partners to support informed decisions and continuous improvement.
Perform other duties as assigned.