Event Planner - 529940

The University of Alabama•Tuscaloosa, AL

5d•Onsite

About The Position

The Event Planner conceptualizes event theme, itinerary, etc. Develops and manages event budgets. Oversees the implementation, execution, and follow-up for events hosted on- and off-campus. Creates invitations. Selects sites. Creates seating arrangements. Negotiates with florist, caterers, event space staff, print shops, etc. Manages on-site contract staff, students, and etc. Manages and executes events for the University Libraries. Schedules and supports events utilizing the Library facilities by external departments. Manages event budget to ensure costs stay within allocated budgets. Performs operational duties, including but are not limited to: supervising student workers, publishing and maintaining content on the website, UA’s Events calendar, managing social media accounts for upcoming events, and managing travel logistics for guest speakers. Serves as a liaison to multiple campus and library departments, performing graphic design and memorializing events with video or still photography.

Requirements

Bachelor's degree and two (2) years of event planning or coordination experience; OR master's degree.
Working knowledge of digital presentation applications and hardware.
Working knowledge of various office production software, including Excel, Word, and PowerPoint.
Ability to problem-solve.
Strong communication skills, both written and verbal.
Strong organizational skills.
Excellent attention to detail.
Ability to multi-task and follow through on commitments and elements of planning events.
Must successfully pass a pre-employment background investigation.

Nice To Haves

Bachelor's degree or higher in hospitality management.
Experience working with catering providers and vendors.
Experience with UA Procurement system (Concur).
Graphic design experience.
Experience with social media account management.
Experience with video production and knowledge of best practices for still photography and video.

Responsibilities

Conceptualize event theme and itinerary.
Develop and manage event budgets.
Oversee the implementation, execution, and follow-up for events.
Create invitations.
Select sites.
Create seating arrangements.
Negotiate with vendors (florist, caterers, event space staff, print shops, etc.).
Manage on-site contract staff, students, etc.
Schedule and support events utilizing Library facilities by external departments.
Supervise student workers.
Publish and maintain content on the website and UA’s Events calendar.
Manage social media accounts for upcoming events.
Manage travel logistics for guest speakers.
Serve as a liaison to multiple campus and library departments.
Perform graphic design.
Memorialize events with video or still photography.