Event Planner

Administrative Office of the Courts•Olympia, WA

1d•Hybrid

About The Position

Step into a role where your creativity shapes learning across Washington’s courts! The Washington Administrative Office of the Courts (AOC) is looking for an attentive, driven, and detail-oriented Event Planner who thrives in fast-paced environments and loves engaging with processes and best practices for planning, organizing, and hosting engaging conferences and events. In this dynamic position, you’ll be a key player within the Court Education Services (CES) Operations team, providing seamless support for high-impact education programs. You’ll work closely with the Education Operations Supervisor and Court Educators to plan, organize, and deliver meaningful education events, from cutting-edge technology instruction to engaging online courses and polished in-person events. Guided by the Education Operations Supervisor, you’ll help bring our educational mission to life through exceptional attention to detail, organized execution, and proactive customer service to our court customers. If you find joy in orchestrating details, implementing best practices, collaborating with passionate professionals, and creating events that truly make a difference, you’ll thrive in this role and help strengthen the future of Washington’s courts. Washington Courts Employment Opportunity Administrative Office of the Courts Event Planner (Court Education Assistant) Court Services Division Our Mission : To advance the timely, effective, and equitable operations of the Washington State judicial branch. The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Requirements

Associate of Arts degree in Business or a related field AND Four (4) years of administrative program support experience.
Must be willing to travel. This position requires periodic travel to support programs in various parts of the state for up to one week at a time.

Nice To Haves

Delivers exceptional customer service, consultation, and educational support while demonstrating strong communication, grammar, and writing skills.
Shows high technical aptitude with self-learning ability and proficiency in Microsoft 365, LMS, CMS, conference-management systems, and similar applications.
Maintains accurate budget and bookkeeping records and follows established process standards while offering thoughtful improvements.
Understands customer expectations, produces high-quality work, and builds positive, collaborative relationships with coworkers, stakeholders, and participants.
Analyzes complex issues, recommends effective solutions, and develops accurate estimates supported by timelines, objectives, and action plans.
Prioritizes responsibilities, manages time well, multitasks in a complex environment, and maintains strong attention to detail.
Follows projects from inception through implementation, anticipates challenges, adjusts plans as needed, and keeps the CES Manager and Education Coordinators informed.
Demonstrates flexibility, adaptability, and a consistently positive approach to change and evolving priorities.

Responsibilities

Researches and identifies solutions, venues, tools, and processes to meet customer and program needs.
Negotiates with vendors and industry partners and manages requisition steps including RFPs, contracts, and purchases.
Creates, edits, and manages communications for internal and external audiences, including event and meeting coordination through Outlook.
Oversees registration and conference management systems for in-person events, eLearning, webinars, and workshops.
Tracks and manages budgets, billing, scholarships, education credits, and program data using tools such as Excel.
Provides technical support for live events and facilitates professional webinar sessions in Zoom and Teams.
Follows established CES operational processes while collaborating with leadership on improvements and completing additional duties as assigned.
Performs other duties as signed.