Event Planner

Bacardi • Louisville, KY

3d

About The Position

The Event Planner manages event sales, client relationships, planning, and execution for Angel’s Envy. The role serves as the primary client contact from inquiry through post-event follow-up, consulting with clients and developing customized experiences for corporate, social, wedding-related, partner, internal, and virtual events, as well as full and partial venue buyouts. The planner prepares proposals, negotiates pricing and event details, finalizes contracts, and identifies opportunities to increase event revenue and build repeat and referral business.

The planner owns event logistics and onsite delivery, coordinating venue setup, distillery experiences, beverage service, staffing, vendors, and internal teams. This includes leading event setup and breakdown, managing event flow, directing onsite teams, serving as the decision-maker for assigned events, and addressing issues while maintaining guest satisfaction and compliance with applicable requirements.

The position also supports public-facing brand events and cross-functional activations, maintains accurate event records and financial reporting, conducts post-event evaluations, and improves planning procedures and tools. Success is measured by client satisfaction, professional execution, event booking conversion and revenue, repeat business, collaboration, and accurate documentation. The role requires a flexible schedule based on event needs, including evenings, weekends, and occasional holidays, and the ability to remain onsite for extended periods and assist with setup as needed.

Requirements

• At least 3 years of experience in event planning, hospitality, venue management, event sales, or a related client-facing role is preferred.
• Demonstrated experience managing events from initial inquiry and planning through onsite execution and post-event follow-up.
• Strong hospitality and customer-service mindset, with the ability to build trusted client relationships and guide clients through planning.
• Experience preparing proposals, negotiating event details and pricing, and identifying opportunities to grow revenue.
• Strong organization and attention to detail, with the ability to manage multiple events, clients, timelines, and priorities.
• Strong written and verbal communication skills with clients, vendors, internal teams, and senior stakeholders.
• Ability to lead onsite and coordinate cross-functional teams, vendors, and partners calmly and professionally in a fast-paced environment.
• Strong problem-solving and decision-making skills, including anticipating needs, adapting to changes, and resolving issues while protecting the guest experience.
• Proficiency with Microsoft Outlook, Excel, and PowerPoint.
• Ability to work a flexible schedule based on event needs, including evenings, weekends, and occasional holidays.
• Ability to remain onsite for extended periods, move throughout the venue, and assist with event setup as needed.

Nice To Haves

• Experience with event-management, CRM, reservation, or hospitality systems; TripleSeat or similar platforms are a plus.
• Experience with POS and booking systems.
• Knowledge of or experience in the Louisville hospitality, tourism, wedding, corporate events, or vendor community.
• Interest in bourbon, spirits, hospitality, and creating premium guest experiences.

Responsibilities

• Serve as the primary point of contact for event clients from initial inquiry through event completion and follow-up.
• Consult with clients and develop customized event experiences for corporate, meeting, dinner, social, wedding-related, buyout, partner, internal, and virtual tasting events.
• Prepare proposals, negotiate pricing and event details, and finalize contracts in accordance with business and brand guidelines.
• Drive event revenue by recommending food and beverage, distillery experiences, retail, enhancements, and other offerings.
• Convert inbound leads, maximize event opportunities, and develop repeat and referral business to contribute to annual revenue goals.
• Build and maintain client relationships and participate in local networking to generate awareness and future business.
• Plan and execute events from concept through completion, ensuring details are organized, communicated, and delivered to a high standard.
• Coordinate event logistics, including venue setup, distillery experiences, beverage service, staffing, and vendors across catering, AV, entertainment, transportation, rentals, and equipment.
• Develop detailed event plans and communicate requirements across internal teams.
• Lead onsite event execution, including setup, vendor arrivals, staffing, guest arrival, event flow, issue resolution, and breakdown.
• Serve as the primary onsite decision-maker for assigned events, particularly those outside normal operating hours.
• Direct onsite teams, including bartenders, tour experience team members, security, catering teams, vendors, and event partners.
• Anticipate challenges and resolve client or guest concerns in accordance with company policies and service standards.
• Coordinate with Operations and internal teams on room setup and breakdown, cleaning, vendor access, deliveries, security, and other operational needs.
• Ensure events meet applicable safety, responsibility, legal, insurance, and operating requirements, escalating issues when needed.
• Support development and execution of public-facing brand events and collaborate on internal events, partner activations, and special programming.
• Propose new event concepts, enhancements, and opportunities to strengthen the Brand Home experience and generate revenue.
• Maintain complete and accurate event information in TripleSeat, including communications, contracts, event details, payments, and documentation.
• Use TripleSeat, Anchor, Outlook, Microsoft Excel, PowerPoint, POS platforms, and other tools to manage events and client communication.
• Complete event financial reporting and reconciliation and support monthly reporting, revenue questions, and analysis.
• Conduct post-event follow-up and evaluations to gather feedback, identify operational learnings, and improve future events.
• Maintain and improve event procedures, checklists, templates, and planning tools.
• Maintain current knowledge of products, experiences, event offerings, brand standards, and local vendors, attractions, and hospitality partners.
• Perform additional duties as assigned to support team and business needs.

Benefits

• Competitive pay package.
• Competitive holiday and paid time off, plus additional days such as a volunteer day.
• Retirement/pension plan.
• Medical, critical illness, and life insurance.
• Employee assistance programs.
• Family-friendly and inclusive leave policies.
• Total Rewards package including compensation, benefits, incentives, allowances, and wellbeing offerings; some benefits and incentives vary by employment, location, region, market, function, or brand and may require employee contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed