Event Planner

American Century Investments • Kansas City, MO

19h • Hybrid

About The Position

The Event Planner supports the planning and execution of client, corporate, and employee events by coordinating event details, maintaining accurate information, and helping ensure a consistent attendee experience. Working closely with the Events team, this role provides hands-on support for registration, guest communications, hotel rooming, transportation, event materials, vendor coordination, staffing, on-site execution, and post-event closeout. The Event Planner will contribute to complex, high-profile programs, including the American Century Championship, while independently coordinating smaller events and assigned event workstreams. This role is well suited for a collaborative, detail-oriented professional who enjoys managing logistics, anticipating and solving problems, learning from experienced event professionals, and helping bring event plans to life. This hybrid position will be based out of our Kansas City, Missouri office. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the U.S. without visa sponsorship, now or in the future.

Requirements

• Bachelor's degree in event management, hospitality, marketing, communications, business, or a related field, or an equivalent combination of education and experience.
• At least five years of experience supporting meetings, events, hospitality programs, marketing initiatives, client programs, or related projects.
• Strong organization and attention to detail, with the ability to manage multiple assignments, deadlines and changing priorities.
• Clear, professional written and verbal communication skills, including the ability to proofread materials and maintain accurate event information.
• A collaborative, client-focused approach when working with senior planners, internal partners, vendors, event staff, and attendees.
• Sound judgment, discretion, and the ability to recognize when questions, issues, or decisions need to be escalated.
• Adaptability and problem-solving skills, with the ability to remain composed and solutions-oriented when unexpected challenges arise.
• Commitment to use and maintain continuous curiosity about new technology, automation, and AI-enabled tools to improve efficiency and work quality.
• Demonstrates the American Century Investments Winning Behaviors: Client Focused, Courageous and Accountable, Collaborative, Curious and Adaptable, Competitively Driven.

Nice To Haves

• Experience with Cvent or a comparable event registration platform preferred.
• Familiarity with Salesforce, Workfront, Microsoft applications or similar business tools preferred.
• Experience in financial services or another regulated industry is preferred.

Responsibilities

• Support event planning and execution: Assist senior event planners with the development and execution of client, corporate, and employee events, with the biggest focus being our marquee annual American Century Championship event hosting high-profile executives, clients, and partners.
• Coordinate event details: Track assignments, timelines, deliverables, approvals, and event logistics to help ensure work is completed accurately and on schedule. This involves liaising with several departments across the organization including other Marketing department colleagues, Sales, and IT.
• Manage registration activities: Support the creation and maintenance of registration websites, monitor registrations, process attendee changes, respond to routine attendee questions, maintain confirmation records, and prepare registration reports.
• Assist with guest communications: Draft, proofread, format, and distribute invitations, confirmations, reminders, itineraries, event updates, and other attendee communications with guidance from senior event planners.
• Coordinate hotel and transportation needs: Assist with rooming lists, reservation changes, arrival and departure information, transportation schedules, and related guest details.
• Support vendor and venue coordination: Help collect proposals, organize vendor information, confirm services, track deadlines, maintain contact information, and communicate routine updates under the direction of a senior event planner.
• Maintain event documentation: Organize event files, planning documents, attendee records, compliance materials, approvals, contracts, invoices, reports, and post-event documentation.
• Support budget administration: Track event expenses, obtain invoices, assist with reconciliation, and maintain supporting budget documentation. Escalate discrepancies or potential budget concerns to senior event planners.
• Coordinate event materials: Partner with internal teams and external vendors to help develop, proofread, order, organize, ship, and distribute signage, name badges, printed materials, gifts, supplies, and other event-related items.
• Provide on-site event support: Assist with event setup, registration, guest arrivals, hospitality areas, meeting rooms, transportation, signage, supplies, and other assigned operational responsibilities.
• Support event staffing: Help prepare staffing schedules, volunteer instructions, contact lists, briefing materials, and other resources needed for event execution.
• Contribute to post-event evaluation: Compile attendee feedback, participation information, budget details, and stakeholder input; assist with reports and document lessons learned for future events.
• Follow compliance and risk requirements: Maintain required documentation and follow established approval, privacy, regulatory, risk, and firm processes.

Benefits

• Competitive compensation package with bonus plan
• Generous PTO and competitive benefits
• 401k with 5% company match plus annual performance-based discretionary contribution
• Tuition reimbursement, formal mentorship program, live and online learning

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level