Event Planner

Coptic Orphans•Fairfax, VA

3d•Onsite

About The Position

The Event Planner is the primary operational executor of all Coptic Orphans events, working under the direction of the Campaign Manager to plan, coordinate, and deliver fundraising and public relations events of all sizes, including galas, fundraising dinners, 5K runs, and community gatherings. This role translates the Campaign Manager's strategic direction into seamless, well-executed events, managing all logistics, vendor relationships, timelines, and on-site operations from inception through post-event evaluation.

Requirements

Bachelor's degree in Communication, English, Public Relations, Business Administration, Marketing, or a related field.
1–3 years of professional experience in event planning.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as Outlook, Teams, and SharePoint.
Ability to understand Arabic is required; reading and writing proficiency is a plus.
Knowledge of Coptic culture is required.
Strong organizational and multitasking skills with attention to detail.
Excellent written and verbal communication skills.
Ability to work collaboratively in a team environment.
Creative problem-solving skills, with the ability to handle stress in a fast-paced environment

Responsibilities

Execute the day-to-day planning and operational delivery of all events under the direction of the Campaign Manager, managing logistics, scheduling, and cross-functional coordination across events of all sizes.
Research and identify the best travel and accommodation options for all staff involved in each event, within the approved event budget, and manage detailed itineraries to ensure smooth, timely logistics for all stakeholders.
Track and monitor all event expenditures, process invoices, and prepare budget reports for the Campaign Manager, ensuring spending remains within approved financial guidelines.
Research, evaluate, and coordinate venues and vendors to ensure all services meet organizational standards and budget parameters, as approved by the Campaign Manager. Manage all vendor communications, contracts, and delivery timelines.
Coordinate with the Communications team to ensure all event promotional materials, scripts, invitations, and digital content are briefed, produced, and delivered on time in alignment with the event timeline.
Assist the campaign manager to lead on-site event operations, including setup, registration, volunteer coordination, and real-time troubleshooting, ensuring a seamless and professional experience for all attendees.
Collect and compile event feedback from attendees, vendors, and team members, and prepare a structured post-event report for the Campaign Manager covering outcomes, lessons learned, and recommendations for future events.