Event Planner

Lennox International•Richardson, TX

4d•Onsite

About The Position

Lennox is seeking an Event Planner to work effectively with Business Unit Leadership, Marketing, and Sales to execute numerous customer and employee events and incentive trips throughout the year. This includes the North American Sales meeting, three large customer conferences (Lennox LIVE), three high-end incentive trips (Dave Lennox Awards, Circle of Excellence, and Master Council), several large customer incentive trips, and several other smaller internal employee meetings. The Event Planner will be responsible for delivering outstanding experiences on Lennox programs, ensuring alignment between company and customer goals, and building strong relationships with internal teams. The role involves participating in strategic planning, overseeing event content and logistics, and executing events within budget and on time. Key responsibilities include managing RFPs, site inspections, contract negotiation, registration, housing, vendor management, food and beverage, audiovisual, transportation, and budget management. The planner will also create registration websites, manage electronic communications, and oversee post-event evaluations.

Requirements

Requires a bachelor's degree or an equivalent combination of education and experience.
1-3 years experience preferred.
Requires travel, up to 30% (including weekend travel).
Experience with Cvent preferred.
Strong verbal and written communication skills.
Familiar with standard concepts, practices, and procedures within a particular field.
Proven ability to coordinate several activities simultaneously.
Strong orientation to detail and accuracy; the ability to multitask and prioritize activities.

Responsibilities

Deliver outstanding experiences on Lennox programs, while ensuring alignment between company and customer goals and objectives.
Build strong relationships within the marketing and sales teams and other key cross-functional teams.
Participate in the strategic planning process for key meetings and conferences.
Oversee event/meeting content design along with the logistical infrastructure of the event to ensure participation is aligned with business objectives.
Execute a strategy that delivers on three key measures: outstanding customer experience, within allocated budget, on time.
Assist with the logistical efforts and details for the execution of meetings, conferences and incentive travel, including, requests for proposals (RFPs), on-site inspections site recommendations, contract negotiation, registration, housing, meeting room arrangements, hotel specifications, vendor management, food and beverage requirements, audiovisual requirement, transportation, and budget management.
Set, communicate and maintain timelines and priorities on every project.
Create customized registration websites & electronic communication.
Oversee post evaluation of meetings and provides analysis to key leadership and staff for decision support towards future programmatic improvements.