Event Planner

Emerald • Rye, NY

3d • Hybrid

About The Position

Emerald is seeking an Event Planner to join Connecting Point Marketing Group (CPMG) team from Rye, NH. CPMG produces events to connect buying executives and suppliers across many industries, focusing on developing mutually beneficial relationships and business partnerships. CPMG’s events are high-touch, personalized, and designed to produce unique interactions that drive innovation, collaboration, and the advancement of the industries they serve. The Event Planner is responsible for operational and financial aspects of three or more events each year, including managing vendors, contracts, budgets, and planning and execution of event logistics. Communication is key in this role as the Event Planner will communicate regularly with internal and external partners and customers about progress, challenges, and any changes occurring throughout the event cycle to effectively execute the Event vision. In addition, the Event Planner will be the primary contact for hotel partners, DMC, F&B, and AV and support fulfillment of onsite sponsorships. CPMG is a team of passionate people inspiring growth. The best candidate for this position will be a creative, proactive communicator, with the ability to organize, prioritize, and anticipate needs in a fast-paced environment. Candidate must demonstrate a commitment to camaraderie and collaboration and work every day to inspire your team, external partners, and providers.

Requirements

• 6+ years’ experience in corporate event management, budgeting, build/manage hotel specifications, menu creation, and other event planning logistics
• Proven record of accomplishment of event budget development/management
• Meticulous attention to detail
• Working knowledge of budget management, RFP process, and venue planning tools as well as Microsoft Office suite
• Excel expertise required, experience with Salesforce desired
• Comfortable working independently in a fast-paced, dynamic environment
• Enthusiastic and outgoing, exceptional communicator, and ability to work well with everyone

Nice To Haves

• Bachelor’s degree desired
• CMP certification desired

Responsibilities

• Manage Event hotel contracts, including elements such as room blocks, attrition projections if applicable, banquet orders, event rooms, décor, signage, and other onsite functions; serve as direct liaison with venue staff, providing guidance and direction throughout the event
• Serve as main point of contact for partners including AV, DMC, photographer, display vendor, transportation
• Support fulfillment of onsite sponsorship elements, ensuring all deliverables are met as per sponsor contract
• Track and reconcile Event budgets ensuring accuracy in anticipated expenditures, process event bills in timely manner and in compliance with Emerald procedures
• Lead on-site pre-convention meeting with venue and onsite staff
• Manage room block, including executive room assignments, suite assignments, no show reports, reinstatement of rooms as needed; overall room block management.
• Oversee travel and hotel arrangements for executive attendees and staff for all assigned Events
• Design, build, communicate, and execute on social functions to maximize networking opportunities and enhance attendee experience
• Manage changes as they arise with transportation, room assignments, special requests etc.
• Process all invoices for contracted services, code and forward to accounting for payment
• Update post event documents including Event Summary Sheets, Past Themes and Activity tracking sheets; timely input of your portion(s) of these tracking documents post-event to continue to build and maintain historical data
• Provide exceptional customer service/support pre-Event, onsite and post-Event and proactively troubleshoot when necessary
• Network with resorts, hotel contacts, associations, other Event firms, etc. to find new resources and uncover fresh ideas

Benefits

• unlimited vacation for exempt employees
• flexible working locations
• 401(k) plan with a company match
• medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits
• parental and caregiver leave
• dependent, commuter and FSA benefits
• professional development programs like Toastmasters
• mental wellness tools

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree