Event Planner - Southeast Region

Varsity Brands•US - TX - Remote, TX

22h•Hybrid

About The Position

The Event Planner is an important member of the Varsity Spirit Regional Operations team, ultimately responsible for ensuring that their given events achieve goals in various areas of operational efficiencies. This person should be detailed, analytical, organized, and process driven.

Requirements

Knowledge of SalesForce, UKG, Workday, and Concur including how to pull reports and input data.
Strong fluency in Microsoft Excel, Sharepoint, and Adobe along with other Microsoft Office programs.
Excellent verbal and written communication skills.
Ability to work independently and as a team.
Ability to multi-task and work efficiently.
Strong organizational skills and attention to detail.
Strong time management and attention to timelines.
Bachelor’s degree in business or related field or equivalent work experience.
Experience of at least 3 years in events preferred.

Nice To Haves

Cheer or Dance experience preferred.

Responsibilities

Assist with recruiting and confirming staff for competitions
Assist with booking travel for event personnel for camps and competitions (staff, judges, etc.)
Assist with booking housing needs for event personnel (staff, judges, etc.)
Work closely with external suppliers and vendors as needed (hotels, travel agency, etc.)
Assist with checking staff timecards in UKG for assigned events
Assist with submitting payroll for staff, judges, and volunteer groups through all different processes
Communicate closely with event personnel prior to planning staff assignments, housing, and travel
Communicate travel and all necessary event information to staff and judges prior to the event
Assist with collaborating with the Event Coordinator and other office staff to ensure best practices are followed.
Assist and/or schedule box office staff and/or manage internal ticket systems and admissions reporting as needed.
Assist with preparing pertinent post event details and financial information with Event Coordinator and/or Finance Manager
Assist with budgeting and forecasting pre-event financials with Event Coordinator
Maintain relationships with groups and staff from events to increase retention
Assist with organizing ground transportation for event personnel by coordinating travel manifest based on arrivals and departures.
Assist with evaluating staff intent to work each season and establish staff pay rates based on years of service.
Serves in a mid-level management and/or support role at events.