Event Planner - 530892

The University of Alabama • Tuscaloosa, AL

1d • $49,100 - $61,400

About The Position

The Event Planner has full responsibility for planning and implementing events held on and off campus for the benefit of the College. The role is vital to the College’s image with VIP guests, donors, alumni, prospective and enrolled students, parents, and guest lecturers. The planner designs events that uphold the image of the College and the C&BA Dean’s Office, and is expected to demonstrate professionalism, organization, creativity, attention to detail, collaboration, and excellent written and oral communication. The position requires handling high-stress situations while maintaining the College of Business’s standards of professionalism.

The Event Planner develops event concepts, themes, itineraries, and budgets; oversees event execution and follow-up; creates invitations and related materials; selects venues and develops seating arrangements; and negotiates with vendors and event-space staff. The position also manages on-site contract staff and students. The normal schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with routine early mornings, evenings, and weekends required.

Requirements

• Bachelor’s degree and two years of event planning or coordination experience, or a master’s degree.
• Valid U.S. driver’s license.
• Must be at least 19 years old at the time of hire and have an acceptable Motor Vehicle Report in compliance with University policies; applicants under 21 will have some driving restrictions.
• Proficiency with personal computers and standard application software, including email, word processing, and spreadsheet programs.
• Good organizational, communication, and public relations skills.
• Ability to work professionally in high-stress situations and collaborate effectively.
• Successful completion of a pre-employment background investigation, including review of information obtained from social media and other internet sources.

Nice To Haves

• Ability to create invitations, programs, place cards, and similar materials in InDesign is preferred.

Responsibilities

• Conceptualize event themes, itineraries, and other event details.
• Develop and manage event budgets.
• Plan, implement, oversee, and follow up on events held on and off campus.
• Create invitations and related event materials, including programs and place cards.
• Select event sites and create seating arrangements.
• Negotiate with florists, caterers, event-space staff, print shops, and other vendors.
• Manage on-site contract staff and students.
• Design events that uphold the image of the College and the C&BA Dean’s Office.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level