Event Operations Specialist

City of Mankato•Mankato, MN

10h•Onsite

About The Position

Under the direct supervision of the Facilities Operations Supervisor - Civic Center, the responsibilities of the Event Operations Specialist include, but are not limited to, event set up and tear down, event logistics planning, facility maintenance and facility cleaning at the Mayo Clinic Event Center and Vetter Stone Amphitheater. This position will help hire, train and oversee the contracted labor working as the event operations crews. Our employees are committed to working in an environment that fosters the core values of the City of Mankato – positive attitude, accountability, respect, teamwork, and integrity. We care about making a positive difference in the lives of others. Our work is challenging and has purpose. We listen and engage with each other and our community. We are empowered and trusted to make good decisions that align with the public service principles and core values. Our organization is committed to investing and developing each other. We will recognize and celebrate our collective achievements and individual accomplishments. We take pride in investing in our employees. Our team enjoys a supportive work environment that encourages not only success for the community we serve, but for you as well. Come grow your career with us!

Requirements

Demonstrated experience in event operations management, logistics and planning, and/or facility maintenance.
A High School Diploma or GED equivalency.
Must possess a valid driver's license and be able to drive in the state of Minnesota.
Must successfully complete a physical examination and background check.
Must obtain a forklift certification within three (3) months of start date.
Must meet expectations of the work functions and knowledge, skills, and abilities for the position.
Must comply with organizational and departmental policies.
Must comply with data practices policies and standards relative to not public data. Any access to not public data should be strictly limited to accessing the data that are necessary to fulfill the employment responsibility. While data are being accessed, incumbent should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished the not public data must be properly stored according to city policy and the Minnesota Statutes.

Nice To Haves

Any satisfactory equivalent combination of education, training, and experience that demonstrates the knowledge, skills, and abilities to perform the duties of the job proficiently may be substituted for the above requirements.

Responsibilities

Assist sales/events staff with event planning logistics and execution of events.
Assist with hospitality, operational and security staff, pre-event, event day and post event to ensure client & facility maintain objectives while adjusting to additional needs and requests.
Serve as facility representative for operations related activities including equipment load in, set up, and tear down, ice rink/arena turnovers.
Assist in hiring temporary event staff, provide training, instruction, guidance, and oversight of all contracted labor working as event operations.
Schedule event operational staffing for all scheduled events and facility projects, ensuring staffing levels are adequate to complete required jobs and tasks.
Maintain inventory of equipment and supplies required to continually maintain facility and event requirements.
Performs and ensures preventative maintenance with operational and facilities service area on facility equipment and fixtures.
Provide a safe and secure environment on event and non-event days, ensuring facility integrity (locked doors and access points), staff, client, & patron safety and recognizing when additional support; Public Safety, EMT or Contracted Security is required.
Responds to facility and equipment requiring maintenance and housekeeping ensuring facility and equipment is in good working order.
Monitor and work within facility budget to ensure expenditures are justifiable and warranted.
Performs physical and mental demands and work environment requirements for this position.
Attendance during regularly scheduled work hours and outside regular hours as necessary.
Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and community customers.
Performs other related work as assigned or apparent.