Event Operations Manager

Daniels Fund•Denver, CO

21h•Onsite

About The Position

The Event Operations Manager keeps the people, processes, and systems running accurately, on time, and to the standard of excellence Bill Daniels set. How the Fund hosts people — guests, scholars, grantees, and board members — is the most visible expression of his values, and this role shapes that experience firsthand. The Event Operations Manager curates events with excellence and builds the workflows that make the next event better than the last. The right person brings administrative rigor, process discipline, discretion, and technology fluency to keep details accurate, systems current, and logistics seamless, so that everyone who walks into a Daniels Fund event feels the care behind every detail.

Requirements

Mission-oriented and values aligned.
Passionate commitment to Bill Daniels’ mission and values and a genuine eagerness to reflect his thinking in your day-to-day work.
Understand the importance of the foundation always adhering to Bill Daniels’ principles, style, and direction, and you value and respect the Fund’s uniqueness, reputation, and impact.
Highly organized and detail-driven.
Thrive on turning plans into flawless execution, tracking many moving pieces at once without losing accuracy.
Determined to meet deadlines and adjust quickly to changing priorities or last-minute challenges.
Process- and systems-minded, and energized by finding a better way.
See a clunky workflow as an opportunity rather than an annoyance, and get real satisfaction from fixing it.
Comfortable learning and administering technology platforms and look for ways to make workflows more accurate, efficient, and repeatable.
Demonstrate a high level of excellence.
Hold the bar high whether or not anyone is watching.
Always represent yourself and your organization in a professional and competent manner.
Pay close attention to detail and hold yourself to a high standard of accuracy in everything from expense tracking to database records.
Bring genuine hospitality.
Look for the small, intentional moments that make an experience memorable, and build them in on purpose rather than hoping they happen.
Care as much about how the work gets done as whether it gets done.
Handle sensitive information with discretion and sound judgment.
Bring the professionalism, polish, and confidentiality expected when supporting senior leadership, board members, and external stakeholders.
Agile and stay calm under pressure.
Ability to juggle multiple tasks and transition effectively from one to another quickly.
Handle surprises and high-stakes moments with calm and confidence.
Excellent communicator and collaborator.
Use clear and concise language that reflects the context in which you are communicating.
Strong written and verbal communication skills, whether working one-on-one or coordinating across teams.
Tenacious and resourceful.
Willing to do whatever is needed to keep our systems, records, and logistics running smoothly.
Anticipate the needs of others and demonstrate emotional maturity and personal accountability.
No explicit requirement for years of experience. We are looking for the right person to grow within our foundation and team.

Responsibilities

Manage the project plan for every Daniels Fund event — timelines, owners, deadlines, and run of show — from concept through follow-up, so nothing falls through the cracks.
Keep leadership, colleagues, vendors, and guests ahead of the work with clear, timely communication on status, changes, and next steps.
Support on-site operations, including setup, coordination, and troubleshooting, so that every guest experiences a welcoming, seamless event.
Source and coordinate with vendors, venues, and service providers.
Coordinate travel logistics for guests, speakers, staff, and senior leadership.
Continuously improve how events are executed – streamlining workflows, documenting repeatable processes, and removing the friction that slows the team down.
Build operational capacity so the Fund can do more: as the systems get stronger, help grow what the events program is able to make possible.
Maintain accurate attendee and contact records, and lead database management and clean-up efforts that protect data integrity and reporting accuracy.
Serve as the internal lead for the Fund's event technology platform, supporting implementation, configuration, and day-to-day use.
Produce and manage event invitations, RSVPs, and related guest communications.
Maintain mailing lists and coordinate the distribution of communications.
Prepare, organize, and distribute materials and related communications.
Source, purchase, and prepare gifts and recognition items that reflect the Fund's hospitality.
Process and reconcile expenses, providing regular and accurate financial tracking.
Maintain inventory and coordinate logistics for materials to and from events.
Provide general administrative support across the team and flexible support for senior leadership as needs arise.
Assist with special projects and other duties as assigned, including evening, weekend, and travel commitments.