Event Operations Manager

RTM Business Group • New York, NY

3d • Hybrid

About The Position

RTM Business Group is seeking an enthusiastic, positive, and ambitious Event Operations Manager with experience managing an event logistics team in the B2B conferences/events space. This role is responsible for ensuring the successful execution of conferences, from pre-event planning to on-site management and post-event evaluation. The company partners with Fortune 1000 companies, catering to the C-suite, and hosts curated content and peer-to-peer collaboration events in major cities across the country. The team travels together, fostering interdepartmental relationships and a collaborative culture.

Requirements

• Ability to travel.
• Bachelor's Degree and 1-2 years of experience in the Hospitality Industry (internship experience qualifies)
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Must be proactive and have the ability to work under pressure
• Balance and prioritize multiple deadlines at once
• Exceptional follow-up and follow-through skills
• Competency with technology and ability to learn new software and applications
• Ability to quickly learn new software and applications
• Professional telephone skills and writing skills for communication with attendees

Nice To Haves

• Experience with Airtable, CVENT, Alchemer, or Adalo preferred.

Responsibilities

• Manage event onsite, including coordinating with speakers, managing event staff, overseeing event setup and teardown, and resolving any issues or emergencies.
• Create and implement comprehensive event operation plans, including timelines, budgets, and resources allocation, for each event.
• Coordinate all phases of event logistics through detailed communication including, but not limited to, food and beverage, meeting room lay-out, room list, transportation, AV equipment rental, event registration, on-site execution etc.
• Mentor and motivate team by providing training and coaching as needed.
• Travel nationally throughout the year.
• Work with vendors to order and receive supplies and services for food, beverages, supplies, equipment, and other necessary items.
• Create, monitor and manage event timelines on Airtable.
• Work collaboratively with internal teams to produce event collateral, materials, client requirements and follow-up activities.
• Build and maintain relationships with a diverse network of individuals and organizations.

Benefits

• Unlimited PTO
• Flexible/Hybrid work model
• Medical/dental/vision coverage
• 401K after 9 months of employment
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level