Part-Time Event Operations Manager

Code2College•Pflugerville, TX

5d•$20 - $40•Onsite

About The Position

Code2College is seeking a Part-Time Event Operations Manager to support its mission of increasing the number of minority and low-income high school students who enter and excel in STEM undergraduate majors and careers. This role is based in Austin, Texas, requires regular travel throughout the Central Texas area, and is available immediately. The Part-Time Event Operations Manager will play a key role in planning, coordinating, and executing Code2College events, from pre-event logistics and vendor coordination through day-of execution. This position will also support asset delivery and other operational needs to ensure programs and events run smoothly, contributing to the organization's impact nationwide. This is a hands-on role for an organized, resourceful, and solutions-oriented individual comfortable managing event details. The role involves working across internal teams, corporate partners, vendors, and other stakeholders to coordinate logistics and deliver a high-quality experience.

Requirements

An entrepreneurial spirit and ability to be a self-starter driven by setting and meeting goals.
Resilience in the face of challenges and ability to bounce back quickly from setbacks.
A clean driving record with a valid US driver's license.
Tech savvy: ability to set up devices, troubleshoot basic issues, and configure Microsoft easily for individual users.
Understanding of basic software and applications needed for a successful setup.
Ability to organize for reporting purposes and for tangible ways to enhance inventory management.
Solutions-oriented approach to problem-solving, identifying root causes and improving work.
Great communication skills and ability to work well with diverse groups of people.
Comfortable with new experiences and perceived barriers.
Ability to create purpose in all aspects of work, understanding that no job is too big or too small.
Willingness to ask for help or step up to assist where needed.
Prioritization of outcomes over inputs and "why" over "what," driven by goals.
Cultural competence, experience working with underrepresented communities, and a history of effectively working across lines of difference.
Deep commitment to the values of diversity, equity, and inclusion.
Authorization to work and drive in the United States.

Nice To Haves

1-2 years of relevant experience, with a preference for candidates with experience in logistics, sales/fundraising, or event coordinating.
Access to a personal vehicle for transportation to the greater Austin metropolitan area.
Exceptionally strong communication, project management, and time management skills.
High integrity and pride in personal representation of skills and abilities.
High attention to detail and a drive to deliver best work consistently.
Comfortable with ambiguity and capable of self-motivation to achieve goals.
Ability to thrive in a fast-paced work environment that may pivot.
Ability to work well with people with a very wide diversity of demographic and cultural characteristics.
Capable of achieving results while maintaining an inclusive, collaborative leadership style.
Passion to work at an organization that is minority-led and focused on serving underrepresented minorities.

Responsibilities

Support the planning and coordination of Code2College events, including small- to medium-sized events serving approximately 100 to 300 guests.
Develop event run-of-show documents and other event planning materials.
Manage event logistics from permits and invoices to external communications, timelines, materials, and all the details in between.
Identify, engage, and negotiate with external vendors and service providers.
Support day-of event execution, including facilitating and/or leading events as needed.
Train and coordinate corporate partner employee volunteers.
Troubleshoot logistical issues and ensure events run smoothly and provide a high level of customer service to partners, volunteers, vendors, and other stakeholders.
Make storage and asset runs for the team, including deliveries of technology, assembly of packages for students, and gathering promotional materials for conferences and events.
Run general operational errands such as FedEx drop-offs, fulfillment center pickups, deliveries, and other time-sensitive logistics.
Maintain organization and order within the storage facility and identify, communicate, and help resolve inventory needs or concerns.
Support sales, business development, and/or fundraising activities as appropriate.
Take on other operational and event-related responsibilities as needed.