Event Operations Coordinator (Casual Staff)

Yeshiva University•New York, NY

24d

About The Position

Part-time staff member responsible for supporting the operational execution of University events through event setup and breakdown, inventory management, material staging, and on-site logistical support. The Events Operations Coordinator plays a hands-on role in ensuring event materials, equipment, and vendor needs are organized, available, and executed efficiently across a wide range of institutional events. Casual positions offer flexible hours, with no more than 19 hours per week.

Requirements

High School diploma required.
Prior experience supporting events, facilities, hospitality, operations, production, or logistics preferred.
Experience working in a fast-paced environment with multiple concurrent priorities is a plus.
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.
Excellent communication and customer service skills.
Ability to manage multiple tasks simultaneously and adapt to changing priorities.
Comfortable performing physically active work, including lifting, moving, and staging event materials.
Basic proficiency with Microsoft Office applications.
Reliable, professional, and solution-oriented.

Responsibilities

Assist with event setup, room preparation, and breakdown for University events across multiple campuses.
Coordinate the staging, movement, and organization of event materials, supplies, signage, furniture, and equipment.
Support on-site event execution and serve as an operational resource for internal stakeholders and external vendors.
Receive, organize, label, store, and distribute event materials before and after programs.
Track and maintain inventory of event supplies, décor, signage, giveaways, and operational equipment.
Support loading, unloading, and transportation of event materials to and from event locations.
Assist with vendor load-in/load-out logistics and ensure vendor operational needs are met on-site.
Help maintain event storage areas, ensuring materials are organized, accessible, and accurately inventoried.
Assist with event production tasks and operational projects as assigned by the Events team.
Support the Event Experience Manager and AVP of Events & Special Projects with additional event operations needs.