Event Marketing Coordinator - Corporate Las Vegas

Tao Group Hospitality•Enterprise, NV

12h•Hybrid

About The Position

The Event Marketing Coordinator is responsible for coordinating all aspects of marketing events, both at the corporate office and within the venues, from concept development through execution. Responsibilities include, but are not limited to, marketing presentations, production schedules, performer scheduling, décor build-outs, staff uniforms, promotional giveaways, specialty acts, dancers, costumes, and related event elements.

Requirements

High school diploma required.
Proof of eligibility to work in the United States.
21+ years of age.
Maintain a professional, neat, and well-groomed appearance adhering to Company standards.
Strong problem-solving skills
Ability to work under pressure and meet deadlines
Good positive energy throughout the day
Able to read the computer monitors and print legibly
Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
Ability to maintain a high level of confidentiality
Ability to handle a fast-paced, busy, and somewhat stressful environment

Nice To Haves

Minimum of one to two (1 -2) years of relevant hospitality and event execution experience preferred but not required
College degree preferred
Hospitality and/or industry experience preferred.
Proficient in Windows Microsoft Office and Canva preferred.
Proven working experience with social media platforms such as Instagram, Facebook, Twitter, Tik Tok, Threads, etc.
Demonstrable social networking experience preferred
Excellent copywriting, editing (photo/video/text), presentation, and communication skills
Positive attitude, detail-oriented with good multitasking and organizational ability
Demonstrates a keen aptitude for accepting and integrating constructive criticism and feedback effectively.

Responsibilities

Conceptualize, plan, and execute layered, themed, sponsored, and promotional events designed to attract local and targeted demographics
Execute purchasing, branding initiatives, and sponsorship fulfillment
Coordinate and execute partnership, sponsorship, and beverage activations within the venues
Serve as the primary onsite contact for internal departments and external vendors during event and activation execution, including décor load-ins, builds, strikes, and load-outs as needed
Hire and manage outsourced production crews and vendors for marketing events as required
Obtain and evaluate pricing for event assets, including promotional items, uniforms, vendors, labor, and services
Secure, transport, and organize costumes, props, swag, and décor for marketing events, photo and video shoots, sponsorship activations, beverage activations, and other marketing initiatives
Track event production budgets and resource allocation
Submit event-related invoices in a timely manner for processing and payment
Create and maintain documentation required for event marketing functions, including purchase orders, inventory sheets, mood boards, sponsorship decks, proposals, and production schedules
Maintain inventory and organization of all event marketing assets within the company warehouse
Manage graphic design requests for event marketing related projects through the Asana project management system
Update Event Operational Notes (EONs) weekly with relevant information regarding upcoming marketing events and initiatives, and participate in scheduled cross-departmental meetings and calls
Assist and/or complete additional tasks as assigned.