Event Manager (12 month contract)

UJA Federation of Greater Toronto•Toronto, ON

1d•CA$64,000 - CA$74,000•Hybrid

About The Position

Situated within UJA’s Integrated Development Department, the Marketing Team is a leader in the voice and brand of the entire organization, using creative content, design, multimedia, and experiences to engage community members in UJA’s mission. Reporting to the Marketing Director, we’re seeking a creative, adaptable and detail-oriented Event Manager to be manage all facets of event planning and coordination for small and large-scale events. The ideal candidate has excellent organizational and communication skills and the ability to multitask, meet deadlines and adhere to a budget.

Requirements

Post-secondary degree in or related field, or equivalent experience
5-8 years’ relevant, full scope event planning experience
Passionate advocate and visible champion of UJA’s mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose.
Must be willing to work off-hours as required, including evenings or weekends during event times.
Strong interpersonal skills with ability to quickly build rapport with colleagues and stakeholders, donors, lay leadership, community, etc.
Proactive with excellent organizational and time management skills
Experience in project management and budgeting
Strong problem-solving, decision-making and analytical capabilities with excellent attention to detail; strategic thinker
Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment
Excellent written and verbal communication skills
Maintain a high degree of discretion and confidentiality
Familiarity with a non-profit/fundraising organization considered an asset
Driver’s license and access to a reliable vehicle

Responsibilities

Event concept and ideation for both virtual and in-person events, working closely with Project Lead, Marketing Manager, and Marketing Director to establish strategy, creation and execution of events
Event Management responsibilities including but not limited to event logistics, venue site inspections and selections, vendor sourcing, risk management and contingency planning, contract negotiation, obtaining permits when needed, creative design and development for décor elements, onsite event execution, post-event surveys and de-briefs, etc.
Talent / speaker and entertainment booking
Establishing event KPI’s and outcomes
Prepares and manages event budgets and workback schedules
Processes invoices and tracks all expenses accordingly
Works closely with Marketing Team to develop promotional plan, marketing assets and event materials
Interfacing with donors, volunteers, and event Chairs
Management of multiple events at any given time
Onsite event management and execution including logistics documents, schedules, registration, set-up, tear-down, run-of-show, etc.
Collects data and information from internal and external sources to create and present a thorough post-event analysis, reporting on ROI and key learnings