Event Manager

Alliance For Choice in Education • Greenwood Village, CO

2d • Onsite

About The Position

ACE Scholarships is seeking an experienced Event Manager to plan and execute high-profile donor, fundraising, and organizational events nationwide. The role supports ACE’s mission by delivering polished, high-impact event experiences while managing complex logistics, vendor relationships, budgets, and stakeholder communications. Events include board meetings, donor receptions, fundraising events, conferences, trade shows, and other mission-driven gatherings. A primary focus is ACE’s flagship fundraising and donor engagement events, including an annual luncheon that approaches 2,000 attendees. The Event Manager leads event work from strategic planning through on-site delivery and post-event evaluation, and helps shape and elevate ACE’s event strategy and execution nationwide.

The position also manages conference and trade show participation and the associated branded materials, promotional assets, exhibits, and attendee engagement. The role is based in ACE’s South Denver office area (Denver Tech Center/Inverness), is full-time and in-office, and reports to the Director of Events. There are no direct reports. Travel is 5–10%, including approximately one to five out-of-state events per year; evening and weekend work is required as needed to support events.

The annual salary is $60,000–$70,000, based on experience and alignment with internal pay bands, with eligibility for performance-based bonuses. Benefits include an Employee Assistance Program; employer-paid short-term, long-term, and AD&D insurance; a 401(k) with a 6% employer match and immediate vesting; a monthly cellphone stipend; scholarships for eligible employees’ children attending K–12 private schools; and on-site amenities at the Colorado home office.

Requirements

• At least 3 years of professional event planning, event production, or event operations experience.
• Demonstrated experience leading events with 200 or more attendees.
• Proven experience managing fundraising galas, donor cultivation events, conferences, conventions, corporate events, or similarly complex large-scale experiences.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities and deadlines simultaneously.
• Strong communication and interpersonal skills and experience interacting professionally with executive leadership, board members, donors, sponsors, vendors, and external partners.
• Ability to independently manage event logistics, timelines, budgets, and stakeholder expectations.
• Strong problem-solving abilities and a proactive approach to identifying and resolving challenges.
• Ability to work independently and collaborate effectively within a high-performing team.
• Strong technology skills, including proficiency with Microsoft Office Suite, Canva, ClickUp or comparable project management software, and other event management tools.
• Ability to lift and move event materials and assist with event setup and breakdown as needed.
• Availability to travel and work evenings and weekends as required to support events.
• Passion for ACE Scholarships’ mission and commitment to expanding educational opportunity.

Nice To Haves

• Experience managing events with 1,000 or more attendees.
• Experience negotiating venue and vendor contracts.
• Experience with event registration platforms and event technology.

Responsibilities

• Plan and execute board meetings, donor receptions, fundraising events, conferences, trade shows, and other mission-driven events across ACE Scholarships markets.
• Develop and manage project plans, event timelines, agendas, production schedules, staffing plans, and run-of-show documents from concept through post-event evaluation.
• Manage event logistics, including venues, registration, catering, audiovisual production, transportation, entertainment, room layouts, seating plans, and attendee experience.
• Serve as the primary point of contact for assigned events and manage relationships with venues, vendors, consultants, internal stakeholders, sponsors, board members, and donors.
• Lead on-site event execution, including setup, guest experience, vendor management, issue resolution, and breakdown.
• Anticipate operational challenges and develop contingency plans.
• Identify, evaluate, and secure event venues; negotiate contracts and manage vendor agreements.
• Manage event budgets, monitor expenses, track financial performance, and complete post-event reconciliation and reporting.
• Collaborate with organizational leadership to set event goals and support fundraising, donor engagement, and organizational priorities.
• Evaluate event performance, attendee feedback, and operational outcomes to identify opportunities for improvement.
• Plan and coordinate transportation and deployment of event collateral, promotional materials, signage, exhibits, and branded assets.
• Manage inventory, logistics, and quality control for event materials and trade show assets.
• Collaborate with internal teams and external vendors to produce and deliver high-quality materials aligned with ACE brand standards.
• Develop attendee engagement strategies and recommend creative enhancements to improve event impact and guest experience.
• Review and approve event-related materials for consistency, accuracy, and brand alignment.
• Coordinate timelines and deliverables for conference and trade show participation across multiple markets.

Benefits

• Eligible for performance-based bonuses.
• Employee Assistance Program (EAP).
• Employer-paid short-term, long-term, and AD&D insurance.
• 401(k) with a 6% employer match and immediate vesting.
• Monthly cellphone stipend.
• Scholarships for employees’ children actively enrolled in a K–12 private school: $3,500 per child, up to $10,500 per year.
• Employer-paid parking at the Colorado home office.
• On-site gym, café, and building security at the Colorado home office.
• In-office coffee, snack bar, and walking treadmill.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed