Event Manager

University of Wisconsin Milwaukee•Milwaukee, WI

26d•Onsite

About The Position

The University of Wisconsin-Milwaukee (UWM) is seeking an Event Manager to join the Office of Communications, Marketing and Administrative Affairs within the Lubar College of Business. This role is responsible for the planning, organization, management, execution, and evaluation of the College of Business' events, serving a diverse audience including prospective, admitted, and current students, alumni, donors, industry professionals, government officials, community members, and faculty and staff. The Event Manager will collaborate closely with the Director of Communications and Administrative Affairs, the Marketing & Web Manager, and Dean's Office staff. Additionally, this individual will manage the administration of College-supported student competitions. The position requires managing all aspects of event planning and execution, including stakeholder communication, reservations, on-site event preparation, and post-event responsibilities. Budget management, expenditure reconciliation, and adherence to deadlines and fiscal policies are critical. Some early morning, evening, or weekend event work will be required infrequently.

Requirements

Bachelor's degree.
Minimum of four years of professional experience planning and coordinating events, programs, executive-level meetings, or similar activities.
Demonstrated evidence of independently coordinating events or projects from initial planning through implementation and follow-up.
Demonstrated experience managing multiple events, projects, or priorities with overlapping timelines and deadlines.
Coordinated event logistics, including vendors, facilities, technology, schedules, participants, or other event-related resources.
Provided on-site event management and responded to event-related issues or changing circumstances.
Experience communicating and working effectively with a variety of stakeholders, such as clients, colleagues, vendors, speakers, guests, or event participants.
Developed event-related communications, reports, assessments, or other materials requiring accuracy and attention to detail.
Experience using webinar, virtual meeting, and/or presentation technologies to support events or programs.

Nice To Haves

5-10 years of event management experience.
Experience managing budgets and adhering to fiscal policies.
Experience with Workday, Asana, WordPress, and Emma (or similar html email software).

Responsibilities

Monitors the budget and approves expenditures.
Establishes and executes day-to-day operational functions and goals of events to align with existing strategy.
Establishes and sustains relationships with internal and external stakeholders.
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees.
Identifies, proposes, and implements new or revised unit operational policies and procedures.
Supports faculty and staff with planning, executing and assessing a wide range of events across the college, including receptions, award programs, retreats, meetings, lectures, webinars, and social events.
Maintains an event calendar and detailed planning system.
Organizes and leads primary program planning and debrief meetings.
Creates event plans and templates for all events, using Asana project management software.
Creates and distributes post-event surveys, analyzes and shares survey findings with all stakeholders.
Oversees and executes all event details, including room/venue reservations, set-up/tear down on site, participant and volunteer coordination, catering, parking, ordering of audio/visual, preparing speaker contracts, securing photographer/videographer, communicating to stakeholders about web updates and completing initial round of Emma email updates.
Coordinates with the Marketing Manager to ensure events are properly marketed to targeted audiences.
Functions as the point person for the collection of RSVPs and updates event stakeholders weekly.
Executes communications to event personnel including confirmations, reminders, and any follow-up as needed.
Manages and reconciles budget allocations and expenditures; recommends allocations based on expenditure history and anticipated needs; prepares summary reports and provides recommendations for funding and overall improvements.
Maintains updated contact lists for targeted audiences in SharePoint.
Participates in secondary program planning and debrief meetings with colleagues for other units' events.
Coordinates with Marketing & Web Manager to ensure events are properly marketed to the targeted audiences.
Coordinates room reservations and catering orders for other units' events.
Handles billing for other units' event activities.
Manages aspects of La Macchia New Venture Business Plan Competition, Scheinfeld Awards, and Business Ethics Case Competition.
Plans competition scheduling, including associated workshops, events, deadlines, and final competition dates.
Authors annual update of competition details on the Lubar College website; promotes the competitions in conjunction with Lubar marketing.
Suggests and, with approval of competition director, confirms competition judges and mentors.
Manages and communicates event details for all workshops and final competitions, including venue reservation, catering, parking, setup, materials, photography, and confirmations.
Obtains necessary information from competition winners and processes their award payments.
Compiles detailed information upon request to assist the Office of University Advancement in their development of reports to private donors supporting the competitions.