Event Manager

Freeman•Philadelphia, TX

4d•Hybrid

About The Position

The Event Manager (EM) is responsible for supporting the management of all phases of event planning and execution, including coordinating cross-functional teams, project deliverables, and vendor relationships. The EM supports budgets, timelines, and reporting to ensure projects are delivered within scope and profit goals, while maintaining high-quality service and communication. Additionally, the EM supports post-event analysis and contract negotiations to optimize project outcomes. A proactive mindset, ownership, team collaboration, attention to detail and accountability are essential, along with professionalism, a positive disposition, a passion for event production and logistics and exceptional customer service. This role is eligible to work a hybrid schedule based out of one of the following areas: Dallas, TX Philadelphia, PA Las Vegas, NV Fort Wayne, IN Detroit, MI

Requirements

Bachelor’s degree or equivalent practical experience
Typically 4-6 years of event experience
Strong client service
Continuous follow-up and follow-through on project deliverables
Strong written and verbal communication skills
Leadership skills to manage a team and client
Ability to execute with minimal supervision
Strategic thought process
Interest and ability to mentor junior team members
Mastery of G Suite (Slides, Sheets, Docs), Microsoft Office, Airtable, and all relevant internal and client tools
Proficiency in Procim, Google Sheets, Tools & Templates, PO and Accounts Receivable, Concur, Coupa, G Suite and Box
Thrives in a fast-paced environment
Motivated, positive attitude, and results-oriented mindset
Strong teamwork ethic, with the ability to work independently and collaboratively

Responsibilities

Maintain client files with contracts, agreements, work orders, budgets, schedules, and checklists
Continue developing expertise in specific roles and lead smaller-scale events
Collaborate with Technical Directors as needed
Collaborate closely with the creative team based on assigned role
Confirm deliverables are met within scope on client and internal milestones
Collaborate across teams to lead workstreams and project elements
Clear, concise communication to the team and clients
Support the development and management of budgets for assigned workstreams
Develop excellent vendor and freelancer relationships
Help negotiate contracts with vendors and freelancers
Manage pre-production planning, décor, graphics, event flow, food and beverage, expo planning/logistics, content tracking and management, and contingency plans
Support RFP development as needed
Lead or join weekly meetings and document action items
Support post-event reporting and maintain communication
Mentor and train Production Assistants and Coordinators