Event Management Coordinator

Groundworks•Irving, TX

6d•$65,000 - $85,000•Onsite

About The Position

The Event Management Coordinator plans, coordinates, and executes company events, meetings, training sessions, and initiatives that strengthen employee engagement, recognition, professional development, brand awareness, and community involvement. The role ensures event logistics are organized efficiently and that each event aligns with company culture, standards, objectives, key messages, and strategic goals.

Requirements

Associate or bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field preferred.
Two or more years of experience in event planning, coordination, or related administrative support; corporate or multi-location service organization experience preferred.
Strong organizational and time-management skills, with the ability to manage multiple projects and priorities.
Excellent written and verbal communication, interpersonal, collaboration, and vendor-management skills.
Proven attention to detail, adaptability, and problem-solving ability in a fast-paced environment.
Proficiency in Microsoft Office; experience with event management software preferred.
Ability to work standard business hours with occasional evenings, weekends, or extended hours based on event and project needs.
Ability to travel to regional offices, job sites, partner locations, and event venues as required.
Regular and reliable attendance and punctuality are essential functions of the role.
Perform other duties as necessary or assigned.

Nice To Haves

Associate or bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field.
Corporate or multi-location service organization experience.

Responsibilities

Plan, coordinate, and execute employee recognition events, national employee meetings, leadership summits, corporate events, training sessions, employee engagement activities, and other internal gatherings.
Manage event logistics, including venue selection, travel arrangements, lodging, accommodations, catering, audiovisual requirements, event materials, on-site setup, and presentations.
Develop and manage event agendas to ensure alignment with company objectives and key messages.
Provide on-site event support to promote smooth execution and a positive attendee experience.
Adapt plans and priorities as business and event needs change.
Collaborate with executive leadership and internal teams to define event needs, identify keynote speakers, and facilitate speaker participation.
Serve as the primary point of contact for venues, speakers, vendors, and service providers, ensuring expectations are understood and event requirements are met.
Coordinate across a multi-location organization to support regional and national events.
Develop, maintain, and track event budgets, invoices, expenses, and related documentation in accordance with company guidelines.
Prepare detailed post-event budget reports to support management review and optimization of future events.
Manage multiple events, projects, priorities, and deadlines simultaneously with strong attention to detail.
Create and distribute event communications, including invitations, registration information, agendas, presentations, event materials, and post-event follow-ups.
Promote event participation through appropriate internal and external communication channels to increase engagement.
Ensure event materials, presentations, communications, and branding are consistent, professional, and aligned with company standards.
Gather participant feedback through surveys and assessments to evaluate event success and identify opportunities for improvement.
Prepare post-event reports summarizing outcomes, attendance, budget adherence, participant feedback, successes, and improvement opportunities.