Event Logistics Coordinator - 530022

The University of Alabama • Tuscaloosa, AL

23h • Onsite

About The Position

The Event Logistics Coordinator administers and oversees event operations of large facilities (The University of Alabama Student Center, University Recreation facilities, etc.) including event logistics, event management, event planning, student supervision, inventory management, and software management. Supervises student employees and provides an excellent experience to all clients. This role schedules and coordinates requests for multiple indoor and outdoor facility spaces managed by the Department of University Recreation, which include the Student Recreation Center, Robert E. Witt Student Activity Center, Aquatic Center, UREC Outdoor Pool Complex, Intramural Field Complex, and UREC Tennis and Pickleball courts. The coordinator works closely with UREC programs, facility, and services staff to accommodate internal department requests, special events, camps, and general public requests. They communicate with customers to ensure events are well coordinated and all needs are met, and provide special event coverage. The position assists with assessment and makes recommendations for updates and modifications of processes to the Assistant Director of Recreation Facilities. The coordinator leads a staff of student employees to ensure the successful daily operations of University Recreation Facilities in providing educational and recreational opportunities to the University community. They oversee scheduling, coordination, and confirmation of all UREC reservations. Responsibilities include overseeing revenue accounting, risk management, issuance and maintenance of sports and fitness equipment and sports equipment inventory, policy enforcement, and injury management. The role recruits and supervises staff and/or student workers, provides student development opportunities, and maintains positive patron relations. The coordinator manages patron services and relations, and equipment. They also assist in administrative tasks such as payroll, budgeting, and accounting. Completes required training related to laws and regulations, creating a more hospitable and respectful workplace, and a safer work environment.

Requirements

• Bachelor's degree and some event planning or coordination experience; OR associate's degree and two (2) years of event planning or coordination experience; OR high school diploma or GED and four (4) years of event planning or coordination experience
• Valid U.S. driver's license
• At least 19 years of age at time of hire
• Acceptable Motor Vehicle Report in compliance with University policies
• Demonstrated knowledge and experience in student leadership development
• Ability to advise, teach and mentor University students
• Demonstrated excellent interpersonal and communication skills, written and verbal
• Customer service orientation
• Ability to collaborate and develop partnerships with various University departments, faculty, staff and student organizations
• Strong organizational skills
• Ability to effectively multi-task
• Demonstrates commitment to supporting all students

Nice To Haves

• Master's degree in Recreation Administration, Student Affairs, Higher Education, College Student Personnel, Hospitality Management, Marketing, Business Administration or other related field
• Two (2) years of facility management experience in a collegiate or municipal recreation setting
• Extensive knowledge of facility scheduling software and invoicing

Responsibilities

• Administers and oversees event operations of large facilities
• Manages event logistics, event management, and event planning
• Supervises student employees
• Manages inventory and software
• Schedules and coordinates requests for multiple indoor and outdoor facility spaces
• Works closely with UREC programs, facility, and services staff to accommodate requests
• Communicates with customers to ensure events are well coordinated
• Provides special event coverage
• Assists with assessment and makes recommendations for process updates
• Leads a staff of student employees
• Oversees scheduling, coordination, and confirmation of all UREC reservations
• Oversees revenue accounting, risk management, equipment issuance and maintenance, policy enforcement, and injury management
• Recruits and supervises staff and/or student workers
• Provides student development opportunities
• Maintains positive patron relations
• Manages patron services and relations
• Manages equipment
• Assists in administrative tasks such as payroll, budgeting and accounting
• Completes required training

Benefits

• Consideration for employment or volunteer status without regard to any legally protected basis

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level