Event & Logistics Assistant

Nexon America•El Segundo, CA

8h•Hybrid

About The Position

Supports the execution of MapleStory Fest 2026 through day-to-day coordination of event logistics, merchandise operations, and vendor communications. This temporary role is responsible for tracking production timelines, managing supporting documentation, and assisting with planning and on-site execution. The position requires attention to detail, the ability to manage multiple tasks simultaneously, and strong communication skills across departments and vendors. This temporary assignment is scheduled to begin immediately and is expected to continue through the end of October 2026. We are currently working in the office 2-3x a week in a hybrid work model.

Requirements

High school diploma or equivalent required
Familiarity with project trackers (e.g., Excel, Smartsheet)
Experience with Google Workspace or Microsoft Office Suite
Strong attention to detail and organizational skills
Ability to manage multiple vendor communications in parallel
Comfort reviewing design files and tracking feedback
Basic understanding of merchandise production and event planning

Nice To Haves

Some college or vocational coursework preferred
1-2 years in event coordination, vendor management, or merchandising
Experience in logistics, shipping, or production workflows
Prior exposure to creative asset delivery processes
Familiarity with event retail or inventory handling a plus

Responsibilities

Track master merch list (25+ SKUs); manage samples, approvals, and inventory
Coordinate with 25+ vendors (merch, printing, fabrication, rentals)
Monitor production timelines; ensure assets and items are delivered on time
Assist in managing ticketing logistics, registration details, and attendee comms
Organize and maintain event documents: quotes, invoices, timelines, trackers
Support general event planning tasks (e.g. signage, giveaways, print assets)
Coordinate venue logistics with agency and internal teams
Track and prep assets for warehouse and on-site distribution
Assist with post-event wrap-up (inventory logging, document tracking)