Event Coordinator | Full-Time | Nampa Civic Center

Oak View Group • Nampa, ID

2d • Onsite

About The Position

The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue, including developing, coordinating, and supervising all event-related activities key to the operation of the facility, including but not limited to maintaining security staffing plans; labor management; collection and distribution of event information from promoter/show representatives/sports teams; billing preparation/support; customer service representation to our guests; and logistics of departmental activities relating to events.

Requirements

• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours).
• Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
• Previous experience preparing Event Data Sheets a plus.

Nice To Haves

• 4-year degree from a college or university preferred.
• 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred.
• Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
• Previous experience preparing Event Data Sheets a plus.

Responsibilities

• Advance each show/event with appropriate show/promoter representatives in a timely fashion.
• Communicates all event information to the appropriate departments and staff.
• Develop accurate event seating information with the box office manager and operations manager and ensure that event set-ups are accurate.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Prepares and distributes the Event Data Sheet to all staff and departments in a timely manner.
• Prepares post-event reports for all events coordinated.
• Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events.
• Work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested.
• Preparation of and submission of expenses for event settlement.
• Attend settlement if required.
• Executes other operational duties as assigned.

Benefits

• Health, dental, and vision insurance
• 401(k) savings plan
• 401(k) matching
• Paid time off (vacation days, sick days, and 11 holidays)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees