Event Coordinator

Innovative Captive Strategies•Waukee, IA

25d•Onsite

About The Position

Are you passionate about creating memorable experiences and managing events that leave a lasting impression? Innovative Captive Strategies (ICS) is looking for an Event Coordinator to join our dynamic team! As an Event Coordinator, you’ll play a key role in planning and executing a variety of events—from corporate meetings and conferences to client appreciation gatherings. You’ll collaborate with internal teams and external vendors to ensure every detail is handled with precision and creativity.

Requirements

College Degree in Event Management, Public Relations, Communications or Marketing preferred
1-3 years of event experience
Strong organizational skills, attention to detail, and the ability to multitask.
Proficiency in budgeting, Microsoft Office, Canva, Cvent, and database management is required.
Ability to work flexible hours.
Candidates must demonstrate problem-solving skills, and handle light physical tasks as needed.

Responsibilities

Assists senior team members with registration & hotel rooming duties including building event registration websites, sending reminders, and managing attendee registration questions for multiple events simultaneously.
Performs administrative duties to include scheduling meetings across various groups, registering attendees, coordinating travel, organizing 80+ event dates on a master calendar.
Contributes to researching event details (venues, hotels, activities, restaurants, transportation).
Initiates the design of event collateral and meeting materials to include itinerary, handouts, nametags and mobile app.
Supports the internal teams to ensure that timelines and deliverables are met.