Event Coordinator - Temp

Community Coffee • Baton Rouge, LA

1d • Onsite

About The Position

The Event Coordinator is responsible for executing product sampling, giveaways, and promoting Community Coffee at both indoor and outdoor branded events. Reporting to the Marketing Partnerships & Events Project Manager, this role serves as a representative of the Community Coffee brand at key events such as sporting events, customer grand openings, trade shows, disaster recovery initiatives, VIP gatherings, and more. The Event Coordinator plays a pivotal role in ensuring smooth event execution by managing workflows, scheduling assignments, monitoring project progress, and providing updates to management. Serving as the on-site "team lead," this role oversees event operations, ensures the success of each activation, and handles select administrative tasks within the office. This entry-level role offers a unique opportunity to collaborate with teams across the organization, fostering professional growth and development within the company.

Requirements

• Bachelor’s Degree in Sales, Marketing, Business or related discipline preferred or will consider experience in lieu of education
• Proven experience in event planning or coordination preferred
• Valid driver’s license and acceptable driving record.
• DOT medical certification required upon hire.
• Successful completion of pre-employment physical required.
• Must be at least 21 years of age
• Strong organizational and project management skills with an ability to multitask and meet deadlines.
• Excellent interpersonal and communication skills. Ability/Initiative to learn new programs.
• Ability to prepare documents and reports with a working knowledge of Microsoft Outlook, Word, Excel, PowerPoint.
• Must have ability to work both independently and with several team members.
• Must interact tirelessly and effectively with the public.
• Must thrive working in a fast-paced environment.
• Must be able to work in a team setting.

Responsibilities

• Acts as a passionate and effective Community Coffee Brand Ambassador at all times.
• Supports Events & Sponsorships activation elements at all events; recommends continuous improvements to processes.
• Communicates with Events & Sponsorships on-site activations partners regularly to ensure exceptional customer service.
• Periodically responsible for driving activation vehicles (cargo vans, mobile café, etc.).
• Responsible for working alongside marketing partnerships & events project manager on event coordination, booking travel, and executing core events.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do execute events.
• Researches and provides feedback on event merchandise development.
• Assists with creation of monthly scorecard to communicate ROI, media value, leads and new business gained via sponsorships and events.
• Increasing engagement in core markets through activations
• Supporting sales initiatives by engaging customer appreciation
• Increasing #of cups served annually
• Driving super fans to purchase community coffee through product sampling
• Various administrative duties as needed.
• May be asked to perform additional duties as necessary.

Benefits

• health
• dental
• vision
• life insurance
• 401(k)
• short- and long-term disability
• paid time off
• employee assistance program

What This Job Offers

• Career Level: Entry Level