Event Coordinator

The Muslim Association of Canada • Vancouver, BC

18d • Onsite

About The Position

The Event Coordinator will be responsible for planning, organizing, and executing various events. This role involves coordinating with clients, sponsors, and various service providers to ensure successful event outcomes. The coordinator will manage event logistics, budgets, and promotional activities.

Requirements

• Experience in event planning and coordination.
• Ability to manage budgets and financial records.
• Strong negotiation and contract management skills.
• Excellent communication and client liaison skills.
• Proficiency in marketing strategies for events.
• Knowledge of event logistics, including accommodation, transportation, catering, and A/V equipment.
• Familiarity with by-laws and compliance requirements.

Responsibilities

• Meet with peer associations and other groups to promote and discuss event services.
• Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events.
• Coordinate services for events, such as accommodation and transportation for campers-participants, and other facilities, catering, displays, translation to other languages, special needs requirements, audio-visual equipment, printing and security.
• Organize registration of participants, prepare programs and promotional material, and publicize events.
• Plan entertainment and social gatherings for participants.
• Ensure compliance with required by-laws.
• Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
• Helps in liaising with clients in order to find out their needs and keep them up-to-date on the progress of the planning process for their event.
• Liaises with team members in order to utilize the best marketing strategy for an event with regards to the purpose and venue of the event, as well as its budget.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed