Event Coordinator | Regent Bank Amphitheatre

Legends Global•Broken Arrow, OK

8d•Onsite

About The Position

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

Requirements

Bachelor's Degree from four-year University
1 to 2 years related experience and/or training.
Or equivalent combination of education and experience
Working knowledge of the principles of facility management, services, and equipment for a similar facility
Proficiency in Microsoft Office software and general office equipment
Demonstrated organizational, planning, and problem-solving skills.
Excellent communication, presentation, and interpersonal skills.
Ability to prioritize multiple projects and meet deadlines.
Work effectively under pressure and/or stringent schedules.
Ability to work with minimal supervision and to interact with all levels of staff and clients.

Nice To Haves

Demonstrated AutoCAD proficiency will be strongly preferred.

Responsibilities

Meets with clients and/or their liaison(s) to plan and organize event logistics.
Coordinates activities with the various service contractors for events.
Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
Makes check requests and event related purchases.
Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
Assists in scheduling operational set-ups to provide equipment or service’s needs.
Monitors and supervises facility set-up when necessary.
Serves as primary liaison between clients and facility departments.
Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
Follows-up on all client requests, concerns, and problems.
Attends appropriate planning, organization and other event and facility meetings in support of facility operations.