Event Coordinator

NFP Corp•New York, NY

3d•$85,000 - $100,000•Hybrid

About The Position

Lenox Advisors is seeking a highly organized and detail-oriented Event Coordinator who is passionate about creating exceptional experiences and seeing complex events successfully come to life. This role combines independent ownership with a highly collaborative, team-focused environment. The ideal candidate is someone who can gather input from collaborators, conduct research and site visits, develop creative event concepts, and confidently present recommendations for feedback and approval. This is an excellent opportunity for an experienced event professional who is ready to take the next step in their career and fully lead the planning and execution of impactful events that support business growth, client engagement, and organizational objectives. This hybrid role will be based in either Stamford, CT or New York, NY and requires regular travel between both office locations, as key leaders and event stakeholders are based in each office. The standard schedule is at least three days per week in the office, with willingness to support events on site outside of business hours.

Requirements

5+ years of experience in event coordination, preferably in corporate, financial services, or professional services environments
Proven experience managing multiple events simultaneously with strong attention to detail
Strong organizational, communication, and problem-solving skills
Experience working with executive leadership, senior stakeholders and external partners
Proficiency with Microsoft Office and event management tools/platforms
Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred

Responsibilities

Coordinate end-to-end planning of events including conferences training sessions, corporate meetings, and dinners.
Develop timelines, run-of-show documents, and detailed logistical plans for each event
Lead on-site execution including setup, vendor coordination, and issue resolution to ensure excellent delivery
Source, evaluate, and manage relationships with venues and vendors (AV, catering, travel, etc.)
Negotiate contracts in conjunction with manager and COO and ensure all services align with budget and event objectives
Coordinate site visits and oversee logistics such as audiovisual needs and space planning in coordination with Lenox IT and the EA team.
Manage event registration, RSVP tracking, and attendee communications together with the marketing team
Prepare registration reports and maintain accurate participant data (e.g., tracking RSVPs and headcount for events)
Coordinate event communications (invitations, registration follow ups, “Know Before You Go” emails, etc.)
Partner with executive leadership, executive assistants, event host, marketing, and external partners to align on event goals and messaging
Serve as a central point of contact across internal teams and vendors
Collaborate with marketing on event materials, branding, and communications
Support event budget creation and track expenses to ensure cost efficiency
Process invoices and vendor payments
Deliver post-event reporting including attendance, feedback, and recommendations for improvement
Oversee onsite execution including registration, vendor coordination, and troubleshooting and coordinate with the event management vendor if one is hired
Ensure all event elements run according to plan and meet Lenox quality standards
Provide a high-touch, professional experience for advisors, clients, and partners