Event Coordinator

Universities of Wisconsin • Madison, WI

7d • Hybrid

About The Position

Join the Department of Radiology at the University of Wisconsin-Madison School of Medicine and Public Health as an Event Coordinator and play a key role in supporting a wide range of events that support a world-class academic and healthcare mission. In this position, you will lead the planning and coordination of a wide range of events, bringing people together in meaningful and engaging ways. The Department of Radiology is dedicated to improving human health through innovation in clinical care, imaging research, and education. As part of our team, you will contribute to an organization that values collaboration, excellence, and service while helping to showcase the groundbreaking work and achievements of our faculty, staff, and trainees. This is an exciting opportunity for a highly organized, creative, and detail-oriented professional who enjoys managing events from concept to execution and making a meaningful impact.

Requirements

• At least 1 year of professional experience in event planning
• Experience providing customer service, administrative support, or similar
• strong interpersonal and teamwork skills, with the ability to work collaboratively, maintain professional relationships, and perform effectively under pressure while meeting tight deadlines.

Nice To Haves

• Experience scheduling and organizing complex event logistics with attention to detail.
• Experience with digital communications, event registration, and survey creation.

Responsibilities

• Assists with planning and the creation of promotional materials and resources for events
• Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities
• Monitors and processes event related transactions and event data and records
• Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
• Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates

Benefits

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level