Event Coordinator - Monday to Friday, No Weekends!

Guest Services•Washington DC, DC

8d•$65,000 - $65,000•Onsite

About The Position

The Conference and Events Coordinator will report to the Director of Operations and is primarily responsible for coordinating and executing on-site firm events. Other key responsibilities include booking, planning and managing group room blocks, meetings and events. A successful candidate will demonstrate the ability to balance what the client wants with what is best for the property and work together in a team atmosphere while working to maintain the highest level of guest service.

Requirements

5 years of experience in event planning.
Excellent customer service skills.
Excellent written and oral communication skills.
Strong attention to detail.
Proficiency in the Microsoft Suite.
Ability to work in a fast paced and demanding environment.
Reading and writing work-related documents in English.
Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
Constantly communicates and receives verbal communication with other employees.
Use hands and arms to reach for, grasp, and manipulate objects.
Frequent local and national travel required.

Nice To Haves

Law firm experience in marketing, operations, or events preferred.
Experience working with event management technology (i.e. iPublish and Cvent) preferred.
College degree preferred.

Responsibilities

Coordinate catering, entertainment, décor elements, audio and visual needs, electronic invitations, and concepts.
Collect, maintain and process all data related to events including: RSVPs, meeting agendas, and food and beverage.
Develop themes and visual elements for events.
Research venues and perform site visits with internal and external guests.
Provide on-site assistance at events.
Produce reports related to venues and event planning.
Produce materials for events to include, but not limited to, nametags, tent cards, menu cards, etc.
Manage invitation lists, collect RSVPs, and create electronic invitations.
Communicate with lawyers, clients, and business team employees on event coordination and progress.
Maintain event budgets.
Design floorplans and seating arrangements.
Build and maintain strong working relationships with vendors.
Process and record invoices for payment.
Assist with external events when necessary.
Stay abreast of current event trends in the meeting/event industry.
Establish and maintain vendor relationships.
Other duties as assigned